Field Recreation Advisory Association Board Meeting, October 22, 2019

/in /by

In Attendance: Sally Watson, Flint Palmer, Paulina O’Brien, Kathryn Cameron

Excused: Charisse D’hamers, Karen Schmidt, Greg Dowman, Sonya Leenders

1. Calendar Review

  • Kathryn is away October 23 to 28, 2019
  • Paulina is away October 26 to November 14, 2019 
  • Flint is away for a few days in early November.
  • Sally is away November 9 to December 14, 2019 

2. Events Recap

Lovely Farewell Party for Mike, Charisse and Estelle on Sunday, October 20, 2019 at their place. Thank you for helping to make Field a good place to live. We’ll miss you and hope you are able to visit often. Elkford is lucky to have you in their community now. We wish you three all the best!

Federal Election October 21, 2019: Great voter turnout in Field! Good work everyone.

3. Fall Programs and Upcoming Events

  • Tabata High Intensity Interval Training (HIIT) with Laura Penner is on Wednesday evenings, 6:30 to 7:30 pm at Field Community Hall, $6 drop-in fee
  • Introductory Tabata High Intensity Interval Training (HIIT) with Laura Penner is on Wednesday evenings, 7:30 to 8:30 pm at Field Community Hall, $6 drop-in fee 
  • Tabata High Intensity Interval Training (HIIT) group lead is on Sunday evenings, 6:30 to 7:30 pm at Field Community Hall, no fee
  • Yoga with Mardi Elliott is on Thursday evenings from 7:00 pm to 8:00 pm at Field Community Hall, $6 drop-in fee, starting November 7, 2019
  • Note: The FRAA received a grant of $1260 from Columbia Shuswap Regional District to pay instructors $6 per participant in Tabata and Yoga classes to encourage participation
  • FRAA Town Hall and Annual General Meeting is on Monday, November 4, 2019 at Field Community Hall. Door and Bar open at 5:30 pm, Slide show and Pot Luck Supper at 6:00 pm, Meeting and Election of Officers at 7:00 pm. Poster: Flint, Slide Show: Craig, Liquor License: Kathryn
  • Friends of Yoho Pasta Supper and Silent Auction is on Saturday, November 23, 2019 at Field Community Hall. Details and poster are in process.
  • FRAA is expecting a written proposal from a resident who is interested in offering a four to six week youth cooking class that would start in November and end by Christmas.

4. St Joseph Project

  • Craig, Sally and Kathryn have a meeting scheduled with Parks Canada Development Officer Kathleen Wilker on October 30, 2019 to discuss where we’re at with the church re: Development Permit process. 
  • We have asked russell and russell design for plans and site plan that include the selected option for the elevator/lift. 
  • We have asked the Development Office for clarification on definitions of Lot Coverage and Site Coverage in the context of Parks Canada guidelines. 
  • We’re into the fine details now. Hoping to move on to engineered drawings and the contractor tender process soon.
  • We expect to hear the results of our Gaming Branch grant application at the end of October.

5. Snow Removal Meeting with Parks Canada October 8, 2019 

  • Parks Canada will circulate the plough map and Best Practises Guidelines that outline our level of service. No changes to past protocols. 
  • Discussed attitudes and behaviours. General call for civility and respect in all communications. 
  • The FRAA wants Parks Canada to ensure the entrance to Field is cleared so access and egress to the community has clear lines of sight on the highway (safety), that visitors aren’t intimidated by huge snow piles and single lane clearance over the bridge, and that 1st Avenue doesn’t get forgotten this winter.  

6. Kicking Horse Ski Club

Marilyn, Kathryn and Sally completed the paperwork on Monday, October 21, 2019 with Johnston Meier Insurance to transfer ownership of the skidoo and trailer from Marilyn to the FRAA. 

7. Banking Changeover

We opened a chequing account for the FRAA at Columbia Valley Credit Union on Monday, October 21, 2019, deposited the CSRD Grant in Aid cheque for Tabata and Yoga, and cheques from Laura Penner and Hayley Markel for Community Hall use, ordered cheques and set up online banking. The process is underway!

8. Hall Repairs

  • Miles replaced the hot water tank at the Hall on Saturday, October 12, 2019, gave us a bill for the tank and disposed of the old tank. He also replaced the cartridge for the upstairs bathroom sink tap – it’s been a dripper for some time now. Whew. Big accomplishment. Thank you Miles!
  • As a result of the flood when the hot water tank failed, we have mould contamination to mitigate. Super Clean from Golden will do an assessment this week and we’ll proceed from there. Flint taking the lead on project.
  • Joe is on track to complete repairs to shed roofs, replace external door and repair broken windows in change room, and repair broken shelves in the kitchen by the end of October.

9. Constitution Update and Advisory Board Consideration

Kathryn attended a Lake Louise Advisory Board Meeting on Tuesday, October 8, 2019. Similar to our Town Hall Meeting but heavy on business owners/stakeholders and thin on residents. More input from Parks Canada; Kurt Devlin reported on infrastructure projects currently getting done (water and sewer lines) and planned for the spring (traffic lights at the first 4-way stop). Rick Kubian gave a presentation on traffic management. Interesting. Also, they meet in the late afternoon, generally 4:30 pm to 6:00 pm. Juliet has expressed interest a Field Advisory Board structure, with late afternoon meetings in Field. When we have had afternoon presentations or consultations, attendance was really low. Lots to consider as we update the constitution and negotiate a Terms of Reference or Memorandum of Understanding agreement with Parks Canada. It’s all still in process. 

The FRAA feels that it’s important for residents and businesses to hear information directly from the organizations we work with, which is the intent of Town Hall Meetings. There are definitely options to operate as one organization with defined duties.

10. CPR Information

  • Lease renewal for the Community Hall and rink area is in process.
  • CPR confirmed that bells on the new full crossing apparatus will be on the river side only. The arms will be down and the bells will sound for the duration of the signalled crossing. The bells will not disengage when trains are on the crossing.
  • FRAA has asked what CPR has planned for the huge pile of dirt in the yard below the hotel, if the soil is contaminated and what soil tests have been done on the material. Reply received October 23, 2019, “. . . the material has been tested and has been found to be inert and has not, nor is it now, leaching into the ground. We will be moving all the materials out of Field starting tomorrow.” – Pete Bayerle

11. Round Table

Nomination Papers to be an FRAA Board Member are at the Post Office and have been emailed to residents. This is a hands-on organization, dedicated to enriching our lives here. If you have questions about time commitments or what you are interested in doing, please talk to a Board member. You will be part of a great crew!

Confirmed that the FRAA Logo is the train.Field Summer Music Festival: Received $1500 sponsorship grant from Columbia Basin Trust and is working on a grant from Creative BC. Also working to secure headliner and professional event stage.