Field Recreation Advisory Association Board Meeting, January 6, 2020
In Attendance: Paulina O’Brien, Greg Dowman, Flint Palmer, Sonya Leenders, Sally Watson, Kathryn Cameron
1. Board Membership Paperwork; Who’s Here and Who’s Away
Paulina and Sonya completed their paperwork. Six confirmed Board Members on the Field Recreation Advisory Association!
Greg will be away from the end of January until mid-March.
Kathryn is away from January 9 to 13.
Sonya is away from January 10 to 12, and from January 17 to February 1.
Paulina is away from April 8 to 28.
2. Event Recap
Christmas Concert, December 19: Great big Thank You!! to Karen and Flint for organizing an exceptionally fun and entertaining evening. Well done! To all the performers – excellent! All the laughter was as good for our abs as a HIIT session . . .
Skate With Santa and Christmas Pot Luck, December 22: Lovely evening to share delicious food, visit and celebrate community. Santa, we know how busy your schedule is in December so a very special shout out to you for making time to come to Field on December 19, 22 and the 25th to bring us Christmas spirit.
3. Winter Programs and Upcoming Events
Tabata High Intensity Interval Training (HIIT): Friday, January 10 at Field Elementary School (due to 3rd Annual Field Pond Hockey tournament at the Community Hall) from 6:30 pm to 7:30 pm and Introductory HIIT from 7:30 pm to 8:30 pm with Laura Penner, $6 each session; self-lead HIIT Monday January 13 from 6:30 pm to7:30 pm. Regular Wednesday sessions (regular and Introductory) with Laura Penner resume January 15, with self-lead sessions returning to Friday evenings, 6:30 pm to 7:30 pm on January 17.
Yoga with Mardi Elliott starts up again on Thursday, January 9, 2020 from 7:00 pm to 8:00 pm at the Community Hall. $6
Columbia Shuswap Regional District (CSRD) Grant subsidy to build participation in programs: To date, Yoga has been supported for $252; cheque issued to Mardi. Waiting to hear from Laura on participation in HIIT, then will issue her a cheque. Thanks to CSRD for the support.
3rd Annual Field Pond Hockey Tournament, courtesy of Kurt Devlin, at the Community Hall from 5:00 pm on January 10 to 2 am on January 12, 2020. For details, check out Facebook: 3rd Annual Field Pond Hockey Tournament.
Town Hall Meeting Monday, January 20, 2020 at Community Hall at 7:00 pm.
Yoho Blow, our winter festival, Friday, January 31 to Sunday, February 2. Information on dates and a tentative schedule of events to be posted on Yoho Blow Daze Facebook page January 6, with information starting to go up on the Bulletin Board this week.
Friday, January 31
7:00 pm– Doors and Bar Open
8:00 pm – Games Night, Shinny Hockey, Tickle Trunk Karaoke, Bocce Schedule Announced
Saturday, February 1
9:00 am to 4:00 pm – Food Service: BOBs, Burgers, Dogs
9:00 am to Noon – Bocce Tournament
Noon to 2:00 pm – Heritage Relay
2:00 pm to 5:00 pm – Bocce Tournament
9:30 pm to 1:30 am – Dance (Band TBA)
Sunday, February 2
10 am to 3:00 pm – Food Service: BOBs, Burgers, Dogs
10 am to 4:00 pm – Bocce Tournament
4:00 pm – Anything Goes Downhill Race
6:00 pm – Pot Luck Supper and Event Wind Up!
Paulina: Liquor Licenses and Volunteer Coordination
Flint: Social Media and Band
Sally and Kathryn: Food, Donations
RAP for Firepit 2020: Kathryn
Groove Is In The Heart: Valentine Day Dance on Friday February 14 with Elk Run and Riot from Canmore, $15 entry. Door goes to the band, bar proceeds to FRAA. Poster with more details in process
3rd Annual Yoho Nordic Challenge: Kicking Horse Ski Club Fun(d)raiser on Saturday, February 15 starting at Field Visitor Centre, 10 am. Poster attached.
4. Hall Rentals
Friends of Yoho Pasta Supper, November 23, 2019 – Invoiced and paid.
December 9, 2019 Parks Canada and BC Ministry of Transport KH Canyon Project – Invoiced
December 18, 2019 Parks Canada Asset Management Annual Christmas Party – Invoiced and Paid
Parks Canada Trans Canada Highway Twinning Project Open House – Tuesday, February 4, 2020 from 5:00 pm to 7:00 pm
5. Mould Remediation Project
Last few items to clean out of the room. Salvaged equipment stored on shelves. Thanks for all the hard work cleaning and painting Flint. Thanks to Lorraine and Heather for cleaning the Kid’s Room and putting it together, and for cleaning the bathrooms for Skate With Santa and the Christmas Pot Luck. Instituted weekly building walk-through to check for issues, upkeep, etc.
6. Change Room Door Replacement and Rink Etiquette
Olson Construction to give quote in January. In the meantime, Greg tightened the screws January 6 so the door closes.
Gentle reminders to rink and change room users: please put the skates back on the shelf, take your garbage with you when you leave, follow the rules posted on the wall by the light switch for the outdoor lights, hang the shovels on the outside wall after you clean the rink and turn off the lights (outside and inside) when you are finished using the rink.
7. Constitution Update
Board Members asked to write down their ideas of what we do and how we do it, with recommendations for Board membership by January 20, 2020 for presentation and discussion at Town Hall Meeting. Board to meet on February 10, 2020 to draft updated Constitution.
8. CPR Lease
Amending Agreement for a second five-year lease starting November 1, 2019 signed and sent to Claudio Kaschel, CP Specialist Real Estate – British Columbia. Once he signs on behalf of CP, an original copy will be sent to FRAA for our records. Anticipate receiving an invoice for land rent at the same time.
This table shows the FRAA land rent paid and to be paid to CP for 315 Stephen Avenue from November 1, 2014 through to the end of this second five-year agreement based on an annual increase of 3% per year.
| 2014 | $1500 |
| 2015 | $1545 |
| 2016 | $1591.35 |
| 2017 | $1639.09 |
| 2018 | $1688.26 |
| 2019 | $1738.91 |
| 2020 | $1791.08 |
| 2021 | $1844.81 |
| 2022 | $1900.16 |
| 2023 | $1957.16 |
9. St. Joseph Project
Received word from the Gaming Grant application submitted in July 2019 that our request for $200,000 was not approved, based on their belief that we would not have enough money to complete the project and to apply again on the next intake. Board members pointed out that generally organizations received more nays than yeas on grant applications, so our track record is really good. General discussion about scope of project – we are all in favour of plan we’re working on. To start weekly meetings again on January 7, 2020, 3:30 at the hotel. Focus on fundraising, grant applications, engineered drawings, communication. We carry on!
10. Town Hall Meeting Agenda
FRAA Report
Treasurer’s Report
Parks Canada Reports
Townsites
Assets
Highways Service Centre
Resource Conservation
Visitor Experience
Friends of Yoho
Field Fire and Rescue
Round Table
11. Round Table
Sally: Preliminary request for confirmation of information and operations received from Johnston Meier Insurance before renewal process. Board reviewed information; Sally to send revisions to Janice Ottoson. Sally also reported that Parks Canada has been invoiced for Water, Sewer and Garbage (WSG) for use of the Public Washroom at the Community Hall for June through September 2018 and for the Honorarium for 2019/2020. Plans to invoice for Parks Canada soon for WSG for use of the Public Washroom at the Community Hall for June through September 2019.
Flint: To talk to Kicking Horse Ski Club about upgrading equipment to groom trails. Summer Music Festival early bird tickets are on sale for $40 per person until January 15, 2020. For details on the line-up of musicians, ticket sales and more, please visit the website: www.fieldmusicfest.ca
Sonya: International Women’s Day is on Sunday, March 8, 2020. Proposed presenting The Vagina Monologues on Saturday, March 7, 2020 to celebrate. Also proposed more public presence of where we are at in fundraising for St. Joseph Project. To discuss in depth at project meeting January 7, 2020.
Greg: All good.
Paulina: All good.
Kathryn: To send email to Acting Townsite Manager Alex Kolesch about snow storage and removal concerns, i.e. community access and snow storage in front of the church; banners on the bridge need to be replaced; ploughing the parking lot behind Truffle Pigs.Meeting adjourned at 9:30 pm.
