Minutes from FCC and FRAA meetings.
Field Town Hall Meeting January 25, 2016
In Attendance: Marilyn Toulouse, Bruce Bembridge, Karla Gaffney, Joanne Arnold, Travis Wert, Ellen Francis, Elaine Lemieux, Craig Chapman, Kathryn Cameron, Claudia Harding, Jeremy Schmidt, Sally Watson, Mike Vanderveen, Pierre Lemire, Sophie Cais, Ryan Cameron, Kim Chapman, Karen Schmidt, Lloyd Lafrance
- FRAA Report – Craig Chapman
Thanks everyone for coming out.
Great events recently:
- The Friends of Yoho supper in December raised $3672. 34 and it was donated to the community for Hall Improvements. Thanks for the donation! Sally has been pricing stoves and fridges. We decided to apply for matching funds in next grant cycle to maximize our resources. Currently we have two grants on the go and want to wrap them up before engaging in another one.
- Christmas Pot Luck and Skate with Santa were wonderful.
- Upcoming events: Yoho Blow this weekend; next regular meeting February 22, 2016; next FUB March 4, 2016; next Town Hall Meeting March 14, 2016. Mark your calendars!
Yoho Blow – January 29, 30 and 31. Schedule posted on the Bulletin Board.
- Interpretive Skating – Return event, anything goes so get your costume, music and routine ready for Friday night at 8:00 pm.
- Minute to Win It – Challenges at the Hall Friday night.
- Saturday night – Dance with DJ, encourage friends from Lake Louise to attend, shuttle arranged with Lake Louise Ski area to make two runs from Lake Louise with stops at Great Divide Lodge. No shuttle from Emerald Lake Lodge this year.
- Bocce – All ten possible teams have signed up. $20 entry fee per team. Want to play? Register as an alternate player, to fill in as needed.
- Human bowling – Suits ready to try on; all equipment assembled and ready to go. Be brave.
- Scavenger hunt – sign up sheets will be at the Post Office for Friday start and participation throughout the weekend. Combination scavenger/treasure hunt with clues and hidden treasure to collect. Participation reward (involves French butter cream) and draw prize for winner.
- Heritage Relay – Check bulletin board for details.
- Hockey tournament – Rules posted on bulletin board. $20 entry fee per team.
- Downhill Race – Cross country skis, downhill skis, Chariots, bikes all allowed! Important message to spectators this year: adults and kids – No Snowballs. It’s dangerous. We’ll enforce the message through conversations on Sunday. Suggested that we need to plan for a snowball fight next year.
- Snow Sculpture Contest – Warm weather forecast for next few days so get started!
- Jail and Bail – Bruce and Boomer have built an ice dungeon next to the Hall. You pay to put someone in the dungeon and they pay to get out. Puts the fun in fundraising!
- Sunday Morning Ski – with Kicking Horse Ski Club coach Jessica, 10 am to noon with start from town, either Tally-Ho or Monarch.
- Comfy setting in the hall for hanging out. If you have a comfy chair please bring it down to the Hall; we’ll move it out for the dance. Sign up sheets for volunteers tonight, or email Kim.
- FCC Report – Craig Chapman
Meeting with Mike Lovecchio, CP Rail Director of Government Affairs, arranged by Karen Cathcart, Area A CSRD Director, scheduled for February 23 at 6:00 pm to discuss leases and economic opportunities on CP Land, Telegraph Building and other issues. If you have something you would like brought to the table please forward to Craig.
School closure meeting scheduled for February 3, 2016. There have been no developments in town with ideas to date so it seems apparent that the school board vote will lead to a closure. Will transportation be discussed at the meeting? What it would take to not provide school bus service to Field? Equation is pretty much written. If the cost of providing transportation assistance to each family at 20 cents per kilometer is less than running the bus, then 8 students is the number. Small community school has not attracted people and there are not the jobs here to attract people either. Looking at the future, council has discussed what could happen to the building i.e. lease of usable space. Parks Canada currently leases space there and might want more office space. Burgess Shale Geoscience Foundation (BSGF) in cooperation with College of the Rockies could operate a Learning Centre. Craig met with Jon Dudley, Acting Chair for BSGF; definitely facing hard times as well because if school closes their rent agreement will change and they will loose use of the gym, major impacts on their livelihood and success. BSGF in communication with School District 6 on options. Could we fight for keeping gym? School lease with Parks is an unknown factor. Parks is examining where they can be involved. What does the community want? What could it look like in the future if there is need for a school in the future? Is this size needed i.e. that building and that place or is there another option? Resolution needs to take into account needs of current tenants and future school needs. What would be the flow? Keep meeting with school board? Board has to vote on closure before other possibilities can be determined. Lease has to comply with use. School district also has option to sell building as well. No step-by-step guide at this point. Rent? Sale? Both options involve lease, so Parks Canada holds final say. Burgess Shale cost concerns may be related to insurance costs. Utilities are only $12000 annually so not an expensive building to operate.
Yoho Trading Post site: Council understands that we must tread carefully when commenting on how businesses operate, but community is not keen on current operation. Council would like to see that site opened sooner rather than later to a call for proposals. Foundation lease is currently in overhold. Questions have gone to the Department of Justice for guidance; Ellen has asked for additional staff to deal with the site. Parks Canada wants to make certain that whatever is done there provides the opportunity for something really great to happen. This has been added to list of outstanding items. Probably will not be a quick fix. May be contamination issues on site that need to be mitigated; researching possibilities so it could be used by anyone. Bruce expressed concern about the front line image for the community of Field. The Trading Post sits there boarded up with plywood. Is there something that can be done to make it look less derelict? The community has only one chance for a first impression. As a Parks Canada townsite, what do we want to say at the entry? No one is happy with the current presentation. Moving toward special year, 2017 and Canada’s 150 Birthday Celebrations, although every year is special.
Catholic Church: Karla Gaffney will address next meeting of council on February 22, 2016. Offer accepted August 19, 2015 but the final papers are not signed. Diocese and realtor are dumbfounded at the process. Purchasers have asked for alternate uses but received no feedback to date. Lease says place of worship. Other parties are interested in the church. Does Parks Canada have way to block moving the church? Not currently in consideration so there’s no need to discuss. Parks Canada will meet with Diocese and Karla. There are no final details at this time.
Hall Improvement Project: Chris Allen will purchase and install Wi-Fi and security systems for the hall. New acoustic panels have been delivered, and are ready to install. LED lighting has been installed inside and outside; well done Matt Morrison. Thank you for the great work. Banff Fire and Safety has installed the new fire panel and system, just waiting for panel cover. New soundboard has been returned, repaired and ready to go. Portable sound system is excellent.
- Treasurer’s Report – Sally Watson
It must have been Christmas because we spent a lot of money. Please see files attached to the email.
Kathryn moved to accept; Claudia seconded the motion.
- Parks Canada Townsite Manager’s Report – Ellen Francis
Would like to start with introductions; bringing other members from our team for residents to meet. As you know, we manage both townsites of Field and Lake Louise. Introduced: Elaine Lemieux, Realty and Municipal Officer; Joanne Arnold, Housing Coordinator, Mike Vanderveen, Highway Service Centre; Travis Wert, Asset Manager. Community members introduced themselves.
Canada 150 Celebration ideas for 2017: Government announced free visitation for parks in 2017; Parks Canada examining implications. Looking at Lake Louise and Field for offering: what do we want to achieve and how can we provide positive visitor experience? There will be meetings/discussions around principles, something new or special in shoulder or off seasons and ensure current offerings in high season are stellar. We will involve stakeholders, businesses, residents; invitations are forthcoming. Looking at what other venues are offering in Jasper, ID 9, Banff, and Canmore. Plans will coordinate so all events align. Time to start thinking about ideas as community or individuals. The intent is to bring people together but not control the conversation.
Snow removal: E-mail notifications working well. Snow removal more effective when vehicles are moved off street. Please communicate with Elaine, by email, any problems, and please offer solutions. Feedback welcome. Highways team has cleared bridge and currently hauling snow from in town. Please be patient when there are equipment failures; we are doing our best.
Federal Infrastructure Initiatives: Parks Canada is advancing projects internally but has nothing to offer publically at this time as per Ministerial Announcement guidelines. On the Yoho Bunkhouse project, we are defining accommodations by demographic needs. Parks Canada wants to provide suitable staff housing; working with an architect. Is there enough money for that project? Yes. With the new administration, there are many possibilities in Parks Canada as a whole and LLYK specifically.
Keeping the Community Clean: We have received reports of golf balls and dog feces left around town. Please clean up after your activities and after your pets. If you are not comfortable approaching people, please correspond with Elaine by e-mail.
Superintendent’s Residence: Frozen pipes lead to flooding in early December. Significant improvements are planned, with access to FHBRO funding. Great report on the house itself if anyone is interested in reading it, but generally, because of heritage status the current carbon footprint of the building is horrendous. Parks Canada and FHBRO hope to use this building as a heritage model operated by green technology in ways that have not been available. Building has to be livable and lived in, and Parks Canada wants it to be used. Can it be used for Parks Canada housing only? It could be used by other organizations that make it a showcase of green technology where it is potentially open to the public. Use of the facility is in discussion.
Budget: The budget was presented at Field Utility Board on Wednesday, January 20, 2016. The quarterly report from April to September was delivered to Councilors tonight. Still waiting for some information to complete last quarterly report.
Outstanding Items List: We will continue to review items on the list.
Remote Water Meter Change: In order to provide efficient service, utilities staff will schedule appointments for remaining houses. Sally’s new meter not reading any use. Elaine will look into it. Some meters have malfunctioned. Residents have asked that notices not be taped to doors with packing tape; it pulls the paint off.
Water Reservoir Site Signs: Make suggestions if you feel there is more that needs to be done to enhance security at the site. Council feels that there needs to be better security. Significant trail use now is obvious. Video surveillance suggested by RCMP would provide information if the locks are cut again, and use of that popular trail would not be curtailed.
Emergency Plan: Parks Canada continues to review and change the document. We will consult with the community when ready.
Lot release: Potentially there is one lot possible to release.
3a. Asset Manager’s Report – Travis Wert
Mount Dennis Slope Stabilization: monitoring program in place for spring review. Not expecting significant data until thaw starts in spring.
2nd Avenue Drainage: Gathered anecdotal evidence and geotechnical observations. Spring observations critical to monitor drainage from old reservoir. Estimate that Parks Canada will have to redo all work done on 2nd avenue to make drainage better than it is now.
Parks Canada Reports – Discussion
Bruce: We need a grader. Speed plows and loaders don’t do as good a job.
Mike: Actually, the grader has been here fairly often this winter. Some days we send in the plow; it leaves a windrow. Then we send in the grader; it leaves a windrow. The loader removes windrows. Then the snow is hauled – requires loader and trucks. The equipment that is used in the village is based on conditions, resources and need.
Karla: We used to have a one-ton equipped with a plow but we haven’t seen it recently.
Mike: That was an old fire truck from Kootenay; it was worn out, has been surplused and auctioned off. Basically, a single axle truck is not as effective here because it needs more weight to negotiate the snow and hills in Field.
Karla: Are you entertaining contracting Gottler more often?
Ellen: Gottler operates out of Golden; they will be asked to do emergency routes when highways team is over stretched and not able to come into Field. Gottler does not do regular or fine work. Townsites pays the costs, and is used only for Field not for Lake Louise.
Mike: We are testing an attachment for our plows that works like a grader.
Craig: Parks Canada used to have a bobcat that did fine work like removing windrows and clearing around fire hydrants. It’s not used anymore.
Mike: Bobcat belonged to technical services, not highways and the service was provided by a willing Parks Canada utilities staff member who has since retired.
Kathryn: Thanks for leaving the snow on Stephen Creek road for the Downhill Race this weekend.
Canada 150 Celebration ideas for 2017
Karla: Will grant money available for events?
Ellen: Let’s keep in touch and see what is possible.
Craig: There is partnership potential for Yoho and Field; not a lot of deep pockets here but lots of heart.
- Fire Chief’s Report – submitted by Jamie Harbottle, presented by Claudia Harding
Callouts (November to Present): 20 MVA (4 of which we had No Response, Lake Louise Fire Responded). Two of the call-outs involved fatalities: one near Yoho West Gate and the second near rock work at Sherbrooke Creek on the Big Hill. There was 1 Vehicle Fire, fully involving a Grey Hound Bus.
New Recruits: Maggie and Tina are now Probationary Fire Fighters. Tina is planning on returning in the spring.
Rescue Truck: Currently in Radium. Estimate another 1-2 weeks until paperwork goes through.
Equipment: New portable pool and fire hydrant adaptors; this will improve fire fighting capability in remote areas.
In-House Training: Auto Extrication techniques.
Callout Turn Out: Generally ok. 9-5 on weekdays is a problem with very few fire fighters in town.
Ellen: Working on ways to recruit people that don’t live here but work here and would be available to respond to call-outs during the day.
- Round Table
Karla: New magazine Canadian Rockies Annual, produced by Crowfoot Media. High quality, soft cover annual, archival quality mountain culture magazine with striking visuals and outstanding design. May 2016 release dare, advertising closes February 15. For more information visit: http://crowfootmedia.com Crowfoot Media rate cards and info attached to this e-mail as well.
Kim: Thank you to Kicking Horse Ski Club for the groomed dog-friendly trail to the switchbacks on the Yoho Valley Road this year. Great job! We’re looking forward to the annual Ski Club supper on Saturday, February 13, 2016.
Meeting adjourned at 8:50 pm.
Field Recreation Advisory Association and Field Community Council Regular Meeting November 19, 2015
In Attendance: Kim Chapman, Karen Schmidt, Claudia Harding, Kat MacNeill, Sally Watson, Tanye Baker, Craig Chapman, Kathryn Cameron, Jeremy Schmidt
|1. Welcome to the New Directors: FRAA Members are Kim Chapman, Karen Schmidt, Kat MacNeill and Tanye Baker. FCC members are Craig Chapman, Sally Watson, Jeremy Schmidt, Claudia Harding and Kathryn Cameron. Five members on each arm of the organization is optimum. We need one more member for the FRAA.|
|2. Roles and Responsibilities: Generally we meet together for the first part of our regular meetings, formerly called In Camera Meetings but the minutes of In Camera Meetings have been distributed to all community members on the town e-mail list for several years now so the meetings were not confidential therefore not In Camera. After joint discussion on events and issues, the two groups separate to conduct business of their area of responsibility. FRAA plans and hosts functions. FCC liaises with Parks Canada. Each group selects a Chair and Secretary. We have one Treasurer for both groups. There is mutual support between both arms of the organization.
Constitution and By Laws and the Field Community Council-Parks Canada Initiatives and Follow-up List to be distributed to all Directors.
|3. Meeting Schedule for this Term:
Regular Meetings: November 19, 2015, January 11, 2016, February 22, 2016, April 25, 2016, June 6, 2016, September 12, 2016, October 24, 2016.
Field Utility Board Meetings: January 20, 2016, March 2, 2016, May 4, 2016, June 15, 2016 (Budget Meeting), September 21, 2016, November 2, 2016.
Field Town Hall Meetings: January 25, 2016, March 14, 2016, May 16, 2016, June 27, 2016, October 3, 2016, November 14, 2016 (AGM and elections).
FRAA and FCC
FRAA and FCC
|4. Upcoming Events: The next two months are jam packed with seasonal celebrations. Mark your calendars!
December 1 – Field Fire and Rescue Annual Christmas Party, by invitation. Members to confirm attendance with Craig so he can give numbers to Fire Chief Jamie Harbottle.
December 3 – Parks Canada Annual Pancake Breakfast, Field Community Hall
December 5 – Friends of Yoho Annual Supper and Auction
December 7 – Rocky Mountain School District #6 Meeting at Field Elementary School re: School closure process
December 14 – Decorate Community Hall for Christmas
December 17 – Field Elementary School Christmas Concert
December 20 – FRAA Community Christmas Pot Luck and Skate with Santa. Format has changed this year to give participants more fun time with Santa and allow him to enjoy a delicious Christmas meal with Field residents – keep an eye open for the poster!). Shopping for 5 turkeys, 3 hams, 40 lbs potatoes, cranberries.
January 29, 30 and 31 – Yoho Blow Days Winter Festival. This year more bocce teams in the tournament, DJ booked for the dance, promotion to start on Village of Field website (www.fieldbc.ca) and Facebook page.
Events under consideration for 2016: New members encouraged to develop ideas. Spring Fling was well attended in 2015. Garage Sale not so successful. Movie Nights? Stay tuned.
Liquor Licence – Karen
FRAA and FCC
Sally, Karen Hagen
Liquor License & poster – Karen
|5. New Sound Systems: The system for the Community Hall has arrived. Mike Pecora scheduled to install on November 26, 2015. The portable sound system has been order, and expect it to arrive prior to the Christmas Concert.|
|6. Grants: Columbia Basin Trust’s projections indicate there may be twice as much funding available for community development. Field qualifies for funding in many areas based on 13 strategic priorities identified by CBT. Visit www.cbt.org/ourtrust/priorities for details.|
|7. Positive Tone at Town Hall Meetings: In the FCC role as liaison with Parks Canada, we recognize there is a delicate balance to manage. Town Hall meetings are the forum to share information and for residents to express concerns and opinions on management programs and initiatives. One option discussed is to invite residents to contribute or make presentations once the agenda has been circulated to the town email list. Groups that travel from out of town for the meeting, like the RCMP as one example, would be scheduled to present first then be able to leave or stay depending on their interest in the rest of the meeting agenda. Do we want Resource Conservation, Visitor Experience, Highway Service Centre to attend Town Hall Meetings? Yes. Town Hall meetings are important opportunities to engage in productive communication.|
|8. Future of Field Elementary School: Council discussed various options for the building. We support use that is good for the community like recreation in the gymnasium, pre-school programming, establishing a learning centre focussed on sports or the Burgess Shale, partnering with College of the Rockies.||FUB January 20|
|9. Call for Proposals Yoho Brothers Site: Council is very concerned that the current operation closed with no communication. The lease is in overhold, meaning the current lease agreement expired. Lots of rumours about environmental contamination on the site, and the current operator’s plans to install new tanks and pumps. This site was re-zoned commercial and is in a prime location for a development that will support and showcase Field. Council is interested in participating in selection of proposals once the process is initiated.||FUB January 20|
|10. Lot Release: When will the next lot release be announced? Can Parks Canada confirm the number of lots currently identified on the Town Plan that will never be released? Will the Town Plan map be redrawn to reflect this information?||FUB January 20|
|11. Conditional Sale of the Catholic Church: Update on progress.||FUB January 20|
|12. Staff Housing: Update on progress of plans to move bunkhouse accommodations from Boulder Creek to Field. Council would like to have input into this process.||FUB January 20|
|13. Congratulation Letters to Prime Minister Trudeau, Minister Katherine McKenna and Member of Parliament Wayne Stetski: To include congratulations, impact of Budget 2012 on community, encouragement to follow through with campaign promises to reinstate cuts i.e. closure of Field VRC in the winter and ending Parks Canada tracksetting winter trails, highlight the bounty of opportunities that Yoho National Park holds and how the community of Field supports the park and vice versa, ask how free admission to National Parks in Canada’s 150th Anniversary year will impact local operations, and express support for clarity and transparency in government.||Kathryn to draft letters and circulate for input from council|
|14. Hazard Tree Removal: Confirm with BC Hydro that hazard trees along line from Battery Storage Unit to Field have been removed.||FUB January 20|
|15. Hoodoo Creek Campground: Is Parks Canada open to a proposal for private development at Hoodoo Creek to fill gaps in the campground offer in Yoho National Park?||FUB January 20.|
Meeting adjourned at 9:30 pm. Next Regular Meeting scheduled for January 11, 2016.
Field Town Hall Meeting and FRAA Annual General Meeting November 16, 2015
In Attendance: Pierre Lemire, Travis Wert, Kim Chapman, Elaine Lemieux, Patrick Cais, Sophie Cais, Katherine MacNeill, Jamie Harbottle, Sally Watson, Claudia Harding, Ginette Therrien, Craig Chapman, Kathryn Cameron, Ellen Francis
- FCC Report – Craig Chapman
As it is our AGM I am going to speak for a moment about the year. And I think for town it has been a good one.
It has been a year of change. Long-time Townsite Manager Caroline Marion retired and Ellen Francis joined. Melanie returned after a long spell of acting in Ottawa. New Fire Chief Jameson Harbottle took over from Sean. We saw the sale of the church, and face possible school closure.
There have been many positive developments:
- Announcement of infrastructure money for the moving of bunkhouse accommodation into the town of Field.
- Election of Liberal Government and the commitment from them to reinstate funding to Parks Canada.
- Mitigation efforts on Mount Denis started.
- New fire engine
- Refinished entrance sign.
- A year of the Dog Park.
- Significant improvements to the highway.
- Pretty good year for Power Outages
- Great Yoho Blow!
- New windows, blinds, acoustic panels and furnaces in the hall.
On the not so great side:
- The community continued to contract and we lost several families. This unfortunately has resulted in the school attendance hitting a low of 3 children this year and only 1 child for the next 2 years. There was a community meeting with the School Superintendent and others at the school recently to start the process of closing the school. Attendance by residents was strong but the challenge to keep the school open is large. FCC has asked for interested community members who want to work toward keeping the school open to contact us. To date we have not received any interest. The FCC will not be working on trying to keep the school open unless there are members of the community who come forward and are able to drive this file. It may be that there is a collective realization that the community has had a gift for the last 17 years, keeping our school with such small numbers and the time has come for it to close. The highway to Golden is better, we see a strong family community starting in Lake Louise where there is no school the bus ride does not seem to be a barrier. The FCC has begun looking into the future and has had discussions with the CSRD and the College of the Rockies to start to look at other possibilities for the building.
So the community is moving into the New Year with much to do and many challenges.
Some of the things we will be working on:
- Revision of Community Plan 5-year process.
- Future of Yoho Trading Post site
- Opportunities with CPR
- Continue to work with Parks Canada and all partners to grow Field.
And of course more Hall Improvements are in the works. We have received a grant of $20,000 from Columbia Basin Trust to purchase and install: a new fire panel, alarm system and fire extinguishers; a security camera system; six additional acoustic baffles; a sound system for the Hall; a video projector and a WIFI router; and to purchase: a portable sound system; a screen and flipchart. We will also convert the lights in hall to LED. The FRAA share of these improvements will be $10,000.
We submitted a change to our bylaws, revoking the amendment that stipulates 10 Director, seven of whom must be leaseholders. The Field Recreation and Advisory Association now needs five directors, of whom two must be leaseholders.
On events since the last Town Hall Meeting:
- The community Hall was rented for Paul Charbonneau’s Memorial on October 10, a Yoga retreat October 23 and 24, and the CSRD Advisory Board community meeting on October 27.
- Thanks to Townsites for the snow clean up.
- Canada Day Grant submitted November 16, 2015 by Kathryn.
- School bus meeting has taken place; thanks to Sophie for sending out phone tree.
- Big thanks in advance to everyone who is going to help with the rink.
The new FRAA and FCC members will schedule meetings for the next year at their initial meeting.
Parent Advisory Council – Wednesday, November 18, 2015: Fundraiser Pasta dinner at the school
Friends of Yoho Pasta Supper and Auction – Saturday, December 5, 2015: This year the Friends of Yoho have earmarked the profits from the event as a donation to the Community Hall. We plan to purchase two new stoves and a fridge.
Parks Canada Pancake Breakfast – Thursday, December 3, 2015
Annual Field Fire and Rescue Dinner – Tuesday, December 1, 2015
Field Community Christmas Potluck Supper – Sunday, December 20, 2015
Field Elementary School Christmas Concert – Thursday, December 17, 2015
- Townsite Manager’s Report
2.1 On behalf of Visitor Experience Manager Michael St-Denis:
- The sign replacement program on Yoho Valley road is finished for this season. There are still two signs to be added in the spring.
- The Sherbrooke Lake and Wapta Lake locator sign is not on this cycle of sign upgrades; it may be installed during the next cycle.
- Parks Canada will work with the community to make certain that there are camping options for visitors to Yoho National Park.
2.2 On behalf of Highway Service Centre Supervisor Michael Vanderveen:
- Met with parents, bus driver for annual discussions on ploughing, accident/highway closure protocols. A new radio will be installed in the school bus to improve communications.
- Rock scaling will continue until the end of November
- Field ploughed by Gottler Brothers Contracting on the weekend. Lake Louise and Banff received more snow in the weekend storm. Maintaining the TransCanada Highway is the top priority. Townsites will work with HSC and contractor to make certain that emergency access routes are cleared on the imperative pass during the storm cycle. Comments or concerns need to go through Elaine and they will be passed on to HSC.
Kim: Back road is not cleared and that is the emergency exit from Field. We have lots of visitors, but it seems that Field is always the lowest priority.
Ellen: If the plan the contractor follows is not working, please give feedback to Ellen and she will discuss expectations with them.
Sophie: Mail truck is large, needs more space especially on two corners that are tight. We might need to talk about putting No Parking signs in those locations. Truck driver won’t come into town unless there is a route he can maneuver.
Discussion about priorities. Frustration expressed that people are not able to drive to their homes and emergency vehicles are not able to get to locations at top of town when we have big snowstorm events like the most recent. Agreement that local information is really important, need to have eyes on the ground in order to give feedback. Delay was quite long in this situation. We know the town well, and know the routes. Suggested that residents examine the plough map and give comments to identify priorities.
Ellen: We will work with the contractor. Hears frustration and wants to do something positive with it.
Craig: We have seen improvement every year. Contractor is accountable to Townsite Manager whereas HSC not accountable to anyone.
2.3 Townsite operations
Still awaiting direction from new government. Mandate letters to Ministers have been shared for first time in history of Canadian Government. In regards to Parks Canada, the Minister has been asked to: Develop Canada’s National Parks system, as well as manage and expand National Wildlife Areas and Migratory Bird Sanctuaries; develop Parks Canada programs and services so that more Canadians can experience our National Parks and learn more about our environment and heritage; make admission for all visitors to National Parks free in 2017, the 150th anniversary of Confederation; beginning in 2018, ensure that admission for children under 18 is free, and provide any adult who has become a Canadian citizen in the previous 12 months one year’s free admission; through an expanded Learn to Camp program, ensure that more low- and middle-income families have an opportunity to experience Canada’s outdoors; protect our National Parks by limiting development within them, and where possible, work with nearby communities to help grow local eco-tourism industries and create jobs. See more at: http://pm.gc.ca/eng/minister-environment-and-climate-change-mandate-letter#sthash.YixD0l72.dpuf
Emergency plans: Parks Canada will meet with Field residents in early 2016. Emergency services are provided by different jurisdictions. We will discuss how to integrate and make them work practically. There is a system in place. This is an opportunity to build it cohesively.
School: The meeting on November 3 was a great learning opportunity. Parks Canada is always looking for ways to support positive educational experience for students.
Tree removal: BC Hydro has committed to doing work by the end of 2015.
Organic composting: Discussions are in process in Lake Louise.
Cemetery work: The fence will be repaired in 2016. Painting by international volunteers will also take place next year.
Slope stability work: Two interceptor ditches have been built and a drainage culvert installed. The next stage is the monitoring process that will become earnest in the spring. There may be issues with ice at toe of pipe in the spring. Resident Pierre Lemire has identified hazard trees; local knowledge is critical. We’ll see how it works in the spring. Smaller tertiary drainage not incorporated in this plan. Hoping that dewatering of the uphill sections will improve the water issues on that slope.
Pierre: Thank you for your integrity Ellen and the dedication of everyone here. This work was not implemented because of us feeling unsafe but more due to the landslide at Johnson’s Landing and flooding in Canmore. We should not minimize the dangers identified. If an engineer says do something, then we need to do something. We could lose everything. Houses in the safe zone may be safe but the village would not exist. I have noticed something that has not been addressed: the huge trees leaning over the pipe, and those big Douglas fir trees do come down. The water is not running through the pipes now. Rocks and debris coming down can damage the pipe. Glad that it is getting taken care of, but do not minimize what the engineer has said in the initial report.
Ellen: Appreciates what you have contributed and for sharing your local knowledge. Feedback and holding us to account is important.
Travis: The danger is damming at the cemetery road bridge. Any swale movement can pick up trees and debris, be blocked at the bridge, and eventually burst.
Pierre: Concerned about awareness; the project needs to be continually monitored and addressed. There is ongoing responsibility to mitigate.
Travis: This is a dewatering system, basically building a sump. Pits have been established to gather the water and divert it through the pipes. The ditches are lined. Craig: This is phase one. Other items were identified as in this phase – what’s happening with those items?
Ellen: Consultants that wrote that report came up with this plan to mitigate biggest issue first that would reduce risk most right now. We will look at it in the spring, evaluate it, and then make decisions on additional work that may or not may need to be done.
Travis: Parks Canada is looking for a long-term solution. Dropping water into the creek may have future impacts on creek as well. If this system performs well, but there is no noticeable improvement in the saturation level of the material, that’s not good. If the system performs well and the material dries out, that’s good. Parks Canada is not walking away from this; we’re taking a holistic view of all drainage issues here.
Kathryn: What about CP plans to build a catchment basin to protect their bridge at the bottom of the creek? Work has never proceeded.
Ellen: Will find out where that project stands.
General discussion occurred about Second Avenue Drainage project and the impacts on residents below the project. If any residents have drainage issues in their yards or basements, please contact Travis: email@example.com.
- Treasurer’s Report – Sally Watson
Annual Report and financial statements to November 15, 2015 were presented. Please view files attached to the email. Motion: Craig to accept reports as presented, Claudia seconded.
There was a mistake on statement of accounts from last meeting. The outstanding amount from CBT was $14,000 not $18,000 as indicated. The cheque has been received.
Designated funds from honorarium to spend on AV will be moved into the HIP (Hall Improvement Project) account right away.
- Election – Jamie Harbottle
Field Fire and Rescue are handling the election this year, as an ‘arms length’ organization.
There have been four nominations for five positions on the Field Recreation Advisory Association; Kim Chapman, Karen Schmidt, Kat MacNeill and Tanye Baker acclaimed. One more FRAA member needed. If you are interested, please contact an FRAA member.
There have been five nominations for five positions on Field Community Council; Craig Chapman, Claudia Harding, Jeremy Schmidt and Kathryn Cameron acclaimed.
Meeting adjourned at 9:30 pm.
Field Community Council in Camera Meeting, October 20, 2015
In Attendance: Craig Chapman, Jeremy Schmidt, Kathryn Cameron
Excused: Claudia Harding, Sally Watson
|1. Annual General Meeting and Election: Date has been changed to November 16, from November 9. This year, the Fire Department has agreed to run the election. Nomination papers are available at the Post Office, and can be dropped off at the Post Office as well. Fire Chief Jameson Harbottle will oversee collecting nominations and conducting the vote at the AGM. New information sheet will be sent out to residents. We really need people to come forward to help with functions. With the amendment to the constitution, we can accept as and when help, but still need a solid cohort of leaders to plan and organize functions.||Kathryn
|2. Constitution Revision: Amendment has been submitted to British Columbia Societies Act administrator, and the change will be effective from the day of application.|
|3. Field HIP: Grant application for alarm system, surveillance cameras, audio visual component including portable sound system, projector, screen, flip chart, energy efficient lights, buy and install router for Wi-Fi, and purchase additional acoustic baffles has been submitted to Columbia Basin Trust. We may be able to roll up this component of improvements for 2015 with original grant application (for windows, furnaces and blinds), under tutelage of Katherine Hamilton. If all is well, we could receive an additional $20,000; our commitment is $6000.
The Friends of Yoho want to contribute to hall improvements and have asked what our priorities are. New stoves would be ideal, maybe even a new fridge, china, cutlery in that order. Craig to talk to Helen Barry, President of the Friends of Yoho, about our suggestions.
|4. School Closure Meeting November 3, 2015: Rocky Mountain School District No.6 will hold a meeting in Field on November 3 to discuss the future of Field Elementary School. This is an important meeting for residents to attend. We have asked Parks Canada what will happen to the building if the school closes, and how it may affect the community. FCC would like answers from Parks Canada before the meeting on November 3. This is a priority for council.||
|5. Columbia Shuswap Regional District (CSRD): Area A Director Karen Cathcart will have an advisory board meeting in Field on October 27, 2015 at the Community Centre. This is residents’ opportunity to find out what the role of the CSRD is in our community, and how can they support us. What are our issues and concerns? Round table discussions.||Craig|
|6. Congratulation Letters: To Wayne Stetski, our new Member of Parliament and Justin Trudeau, Prime Minister Designate, expressing congratulations and inviting them to come to Field. Will determine timing in the next two weeks.||Kathryn|
|7. Field Documentary: Premise – Growing up in Field, importance of community and how changes have affected family life. To include past and present. Applying for $5000 from CBT, and Kootenay Culture Alliance for $10,000 for next year. Want this to be an FRAA documentary, so also looking for funds from FRAA and CSRD for grant in aid. We need $20,000 for a 20-minute documentary; generally costs are $1000 per minute. Using experienced award winning documentary team who are very excited about the project; coming to Field to do a walk through. Craig working on story line. Preparation is key and takes most time.||Craig|
|8. Round Table:
Kathryn – Will wash linens from Hall rental October 10, and will try to have the podium moved to Lake Louise in next two days. My front door key is not working smoothly. Is anyone else having trouble with their key?
Paul Charbonneau’s memorial service was lovely. Wonderful to see so many friends and former neighbors. Great participation from people helping out with food and running the bar. Nice thank you from Sid.
|9. Upcoming Events
October 27 – CSRD Advisory Board Meeting in Field
November 3 – School District No.6 Meeting re: Field Elementary School
November 4 – Field Utility Board Meeting
November 16 – Town Hall Meeting and Annual General Meeting
December 5 – Friends of Yoho Supper and Silent Auction
|10. Agenda – Field Utility Board Meeting, November 4, 2015 10:00 am Field Admin Boardroom
-Removal of trees along the power line
-Mount Dennis slope stabilization update
-Doll House release
-Update on FII (Federal Infrastructure Initiatives) $$ i.e. moving Parks Canada Bunkhouse into town
-FII Fire Hall plans
-Melanie’s responses to our questions from Coffee with Superintendent
-Camping offer in Yoho National Park, concerns about illegal camping in community, bush above community, parking lots in community
-Park facilities in general, lack of parking spaces at Emerald Lake
-Left hand turn lane for Wapta Falls
-Signs for Sherbrook Lake/Paget lookout
-Rock scaling work plans 2015 and 2016
-Catholic Church Update: level of protection and land use directive
-Open Field VRC in winter and return to track setting for x country skiing in light of election result and Liberal platform promise to reinstate cuts of Budget 2012
-Impact of influx of new Canadians with increased refugees welcomed to Canada
-Impact of Park Fees in 2017: clarification on free entrance for Canadian citizens in 150th Anniversary of Canada
|11. Agenda – Town Hall Meeting and Annual General Meeting,
November 16, 2015
-Townsite Manager’s Report
Next meeting dates will be scheduled after the election.
Field Town Hall Meeting Monday September 28, 2015
In Attendance: John Schlichting, Karla Gaffney, Jamie Harbottle, Alex Kolesch, Mike Vanderveen, Elaine Lemieux, Ellen Francis, Craig Chapman, Kathryn Cameron, Claudia Harding, Jeremy Schmidt, Sophie Caïs, Patrick Caïs, Helen Barry, Ginette Therrien
Craig: There wasn’t a Field Utility Board meeting prior to this Town Hall Meeting. Dialogue between Parks Canada and Field Community Council may be more in depth since we haven’t had a chance to discuss items.
- Agenda approved with two changes:
No Resource Conservation report
No RCMP report
- FCC/FRAA Report – Craig Chapman
Hall break-in August 31, 2015: Reported to RCMP who feel it was a random event. The new steel door has been installed. Thanks to Réjean for doing repairs and thanks to Parks Canada for funding the repair.
2.1 Rekeying the building: This is a very expensive process based on number of locks and codes involved. RCMP suggested installing camera surveillance that is much less expensive than rekeying. Council will proceed with this option.
2.2 Baffles have been installed, twelve in total. The next potluck will be the test for how well they absorb noise.
2.3 Columbia Basin Trust Community Initiatives Grant: The blinds have been installed. Craig demonstrated how they work. Impressive! The final report was submitted; we’re waiting for the $18,000.00 cheque to arrive from the Golden and District Foundation, the group that administers the program in this area. Columbia Basin Trust (CBT) has numerous grants available to support social, economic and environmental projects. If you have an environmental project, youth project, CBT probably has a grant to fund it. If you have an idea you want to develop, please let us know and we can work with you to submit applications.
2.4 Electrical Upgrade: No time this summer to get together with Matt to install electrical for WIFI, etc. Hopefully, we will be able to do this work before the AGM in early November.
2.5 Events at the Community Hall over the summer: Two weddings, two Friends of Yoho events this summer, Parks Canada meetings and Yoga on Thursday nights from July through September.
2.6 Upcoming Rentals:
- Yoga finishing this Wednesday, September 30.
- Resource Conservation meeting October 7, 2015.
- Visitor Experience Meeting October 8, 2015.
- Memorial service for Paul Charbonneau on October 10, from 4 pm to 12 am. Help requested from community to run the bar. Ham and turkey will be provided; please bring a side dish, a salad or a dessert.
- Federal Election Polling Station October 19, 2015 from 8 am to 8 pm MDT.
- Yoga retreat Oct 23 and 24, 2015. Private event.
2.7 FRAA Elections and Annual General Meeting scheduled for November 9, 2015. We need more participation from town. There is good core group, but we want to share the joy! Please consider volunteering for the community.
2.8 The Columbia Shuswap Regional District (CSRD) local committee is looking for feedback/suggestions and action items from residents. We are managed by Parks Canada but are in the CSRD taxation area and the director wants to meet with us. It’s probably a good idea for Director Karen Cathcart to meet with local Parks Canada managers first to discuss areas of responsibility and how the organizations can work together to solve issues like long trains blocking the crossing. If there are items residents think might fall in the jurisdiction of CSRD, please talk to Craig.
2.9 Power outages have been minimal this summer. Tweets seem to work now.
2.10 Catholic Church has received a conditional offer. Interest from residents on the use of the site is high. It is not listed as a historical building to best of our knowledge. There are pluses and minuses to protection. Currently the site is still an institutional lease. This is a private sale, so no special knowledge has been shared between FCC and Parks Canada.
Patrick: If building not protected, could it be torn down?
Craig: That is one of the questions posed to Parks Canada.
Ellen: Nothing to add at this point and not worth speculating. No information to share. Craig: Someone has made an offer, so rules of use and development must be defined somehow.
Ellen: It is. This is a private matter so not willing to speculate until the proposal is put forward.
Helen: What does institutional zoning mean?
Elaine: The building can be used for community services, government services, or by a not for profit group. Parks Canada is still communicating with the Catholic Church.
Ellen: The Field Community Plan is a guiding document, and Parks Canada will make decisions based on a specific proposal.
Craig: Does Parks Canada have the authority to say no? What does PC want to see there?
Ellen: Not able to comment on it.
Helen: We seem to have received different information about the designation of the building. Can we clarify the status of historical?
Elaine: The Catholic Church is not a FBHRO building since it is not a federal government asset. There are different levels of protection, federal and provincial.
Helen: So, the information I was given isn’t accurate?
Patrick: It’s important for us as a community to know what Parks Canada will allow for the building and proposed sale. Once it is sold it’s too late.
Ellen: The buyers can’t do whatever they want. The development and approval process is private however, Parks Canada would not authorize someone to do whatever they want. Guidance documents will form decisions. Not willing to pursue this conversation any further. People are welcome to talk to the development office about ideas or plans for any building in the townsite.
Helen: For the record, no matter what offer is accepted some buildings in town have been sold with no parameters and nothing has happened so it’s important to have clarity of intention.
Craig: There is real concern from the community about future of the building; it’s an important landmark. FCC doesn’t want to hold up the process; we want to see progress there.
2.11 Organic waste dumping seems to have been done successfully at the west end of town on the old power plant site. People have followed the guidelines. Highway contractor still has full exclusive use of the Ottertail pit, so is off limits for dumping material there. If you have yard waste to dispose of, get key from Elaine to use old power plant site.
2.12 Labels on bins: There is some confusion in the wording on some dumpsters. Residents can use the bins for residential waste, but not for residential construction waste.
2.13 Coffee with the Superintendent in July: FCC presented key issues of some urgency:
- full time fire chief position;
- emergency services response plan;
- response times from Parks Canada staff in event of emergency in town;
- long term commitment to emergency services;
- what does PC want from community;
- clarification on the future of the school with low enrollment, i.e. what are the opportunities to keep it open? What would happen to the building if no school?
Council has received no response from Parks Canada to date.
Ellen: There are things we are not publicly discussing at this time.
Craig: Ellen refers to the federal election. Government employees are limited in what they can discuss during the election.
Ellen: We will discuss these issues after the federal election.
2.14 Federal Infrastructure Initiatives Program: Funds have been identified to move staff accommodation into town from Boulder Creek. FCC wants to have input; no discussion to date.
2.15 Access to water treatment facility: How will PC keep it secure in the future?
2.16 Rumble strips: Three sets were grooved into the pavement this summer; two sets on the entrance to town above the train tracks and one set on Brook Lane. The lower set of rumble strips above the tracks has been paved over because residents felt it was too noisy. How is effectiveness as a speed control monitored?
- Treasurer’s Report – Sally Watson
Please see pdf documents attached to the email.
3.1 Canada Day Grant money discussed. We must spend all the money, but never cover all our expenses like janitorial, supplies. Should we move the unspent grant money into FRAA accounts or spend the money on something related to Canada Day? General feeling is that we can leave it in the Canada Day account and use it next year but it also acceptable to include out operating costs in accounting for the grant money.
Craig: Motion to accept report as read. Claudia: Seconded.
- Parks Canada Reports
Ellen Francis presenting for Townsites and Visitor Experience
4.1 Mount Dennis Slope Stabilization Project: Bulk of materials and equipment has been taken up to the site. Intent is to move water from unstable area into the creek. If you have any particular questions about it, please ask us. Monitoring pieces have been installed to measure slope activity until freeze up. Information will also be collected next year to determine what’s working and if additional work needs to be done.
4.2 Tree Removal Along Power Line Adjacent to Battery Storage Unit: Work will be done this fall. Not aware of number of trees but hazard trees have been identified. Does anyone have questions about these two items?
Kathryn: Can we see plans of the slope stabilization project? There has been very little communication on this project.
John: It’s a twenty-minute walk up to the site.
Ellen: Will see what can be made available to the community that people can make sense of. Trail is very mucky, not in good condition, not closed but use not encouraged.
Craig: Are there plans to work on the trail next spring?
Ellen: Not known at this time. Water issues will be monitored. With water diverted from the slope the trail may dry out.
Kathryn: The initial report has already been made public. It makes sense to share the mitigation plans and intended outcomes as well.
Visitor Experience Update
4.3 Concerns about illegal camping: This is a new issue that has been raised to the VE team. We are looking into it. Currently in information collection phase and will be able to respond in the future.
Helen: Where is illegal camping happening?
Elaine: Back road, cemetery, VRC, behind the lodge, 2nd Avenue.
Helen: Do you think we need more campsites?
Ellen: As we were informed at the last meeting, Takakkaw Falls and the Yoho Valley Road are the priority focus for visitor Experience.
Kathryn: Council feels the focus should also be on the west end of the park. Redeveloping a campground at Hoodoo Creek will solve the lack of campsites issue, increase visitation to the west end and relieve congestion at other attractions. Council feels that the economic viability of Field is directly tied to what’s happening in Yoho National Park. A vibrant, refreshed offer of attractions, services and facilities will benefit Field as well.
Karla: Can we get clarification on camping in town, for example on back yard camping. Can friends and family pitch tents in yards? What about trailers parked on the street? Ellen: Can we get back to you on your questions?
4.4 Concerns about parking congestion at Emerald Lake and Takakkaw Falls: Parks Canada plans to encourage off peak use to mitigate congestion.
Craig: Old horse stable site is a clear solution for secondary parking lot, rather than parking all the way down the road.
4.5 Highway Signs for Sherbrook Lake and Paget Lookout: The focus is on the Yoho Valley Road; new way finding signs will be installed in next two weeks. Other new sign priorities are Emerald Lake and Lake O’Hara.
Craig: FCC asks that Sherbrook Lake and Paget Lookout way finding signs be made a priority for several reasons, but especially for safety reasons.
Craig: Looking forward, let the minutes state that FCC wants to meet and have a FUB at the earliest possible time after the election.
Highway Service Centre Report – Mike Vanderveen
4.6 Winter preparations are in full swing: reflective stakes have been installed along routes in the village; we are in the process of hiring four new drivers; and, left hand turn lines have been painted for the left hand turn into Great Divide Lodge. At present, highway crews will work on roads in town, back road and 2nd avenue.
4.7 Rock scalers now working night shift starting tonight from 7 pm to 7 am at both sites. They plan to work until the snow flies until at least the end of October. All lanes will be open for the winter.
Patrick: What about the regular closure during the day from 9 am to 10:30 am on Tuesday, Wednesday and Thursday? What is the process for allowing emergency vehicles during closures?
Mike: These closures have not been followed, rolling closures have been more effective for the contractor. Emergency vehicles always have priority unless blasting is imminent or in process.
Alex: The contractor is authorized to close the road at any time. The actual physical closures initially communicated are not followed.
Craig: The community would like to have better communication of what is actually happening.
Alex: Parks Canada has agreed to full closures on Saturday and Sunday of Thanksgiving long weekend. Night work will be hauling only, no blasting or scaling. New communication is forthcoming.
Craig: Will this contract continue in the spring?
Mike: Yes. Once we know much progress has been made on this phase, we’ll know what plans will be for next season.
4.8 Winter Schedule: Hiring competition is in process; received applications from many good, experienced candidates.
Jamie: Will Highways have the same schedule as last year?
Mike: Yes, the 4 am shift will run again this year, with the evening shift on until 2:30 am. Unless there’s a storm, when crews will continue, there will be only 1.5 hours without crews on the roads.
Craig: There’s a bad pothole on ELL road that needs to be addressed.
Mike: Yes, we’ll work on it.
Craig: Currently there is no left hand turn lane for Wapta Falls for westbound traffic. This is an important attraction. Is there some reason it can’t be done? Seems like a safety hazard now.
Mike: We will consult the highway engineers so see if there is the possibility for it? Can the highway width manage it?
Craig: Many of the turn outs are outdated. Significant attractions should be more readily accessible.
Mike: Highway upgrades and changes are very expensive. Just to put a lift of asphalt on the road is $1 million per kilometer, building new road is very expensive.
Craig: The eastbound sign for Wapta Falls needs to be stabilized; it’s really leaning.
Craig: Thank you Mike.
Ryan: Has Parks Canada considered installing a traffic light at the Field intersection? We need one.
A show of hands indicated there is a general feeling from people at the meeting that something needs to be done to make the intersection function better and safer.
Alex: Engineers need to make that call.
Craig: What is the process?
Alex: Engineers look at it, continually examine traffic volumes based on road. FCC doesn’t have expertise of knowledge to make recommendations.
Kathryn: We are not engineers but we do travel this highway and use the intersection a lot, so are familiar with the safety issues. We have local knowledge that tends to be overlooked. People feel there is a problem that needs to be addressed.
Alex: There is a process to follow.
- Field Fire and Rescue Report – Jameson Harbottle, Chief
It was quiet summer until September 7, which gave us time to settle into our new roles, then two busy weeks with four incidents.
5.1 Training: Fall training up and running: air brakes; hazardous material; wild land interface; and pumping courses. Training is 100% funded by Parks Canada. Training is provided by CSRD but Parks Canada pays all training bills.
5.2 Membership: Numbers are at 15, which is the minimum Jamie wants to see. This summer the department lost seasoned members: Sean Coubrough, Aaron Cameron and Mike Furfaro, and Sierra Sullivan and Meghan Beamish plan to leave in the fall. In the winter season, all officers work outside the Park. For members to attend a call, an officer must be present. There is one day each week when all officers are not present in town, so if there is a call-out, we will need to call reciprocal forces (Lake Louise or Golden) to attend. It take two months minimum to train a new member. The door is open to all past members who were in good standing.
Craig: What are the benefits?
Jamie: After 8 practices, a new recruit becomes a probationary member. We have a good Christmas party; all training provided free of cost; good starting point for anyone considering a career in firefighting.
5.3 Equipment: Small pickup truck now used as rescue truck until we receive the new rescue truck currently being built in Abbotsford. We have asked for a few extras that are being added now and hope it will be delivered by the new year.
Thank you for attending. The next Town Hall Meeting is November 9, 2015.
Meeting adjourned 8:39 pm
Field Recreation and Advisory Association In Camera Meeting September 14, 2015
In Attendance: Kim Chapman, Craig Chapman, Kathryn Cameron, Jeremy Schmidt, Sally Watson, and Claudia Harding
Excused: Michelle Cameron (moved to Lake Louise), Vicky Coubrough-Blanchette (moving to Salmon Arm in one month), Clayton Nylen, and Karen Schmidt
Old Business Action
· Yoga offered July and August at the hall. Very successful. New session will continue the offer Thursday evenings, 7:30 to 9:00 pm, until October 1.
· Upcoming Functions: Parks Canada Resource Conservation meeting September 22; Parks Canada Visitor Experience Supervisors meeting September 23; wedding reception/party September 24; Parks Canada Resource Conservation meeting October 7; Elections Canada has booked the hall for the Federal Election October 19; Yoga Retreat October 23 and 24; Fire Department negotiating an event: date, details TBA.
· Volunteers Needed for the wedding reception event September 24. We have two volunteers confirmed so far, but need more people to help run the bar that night. Sign up poster on the bulletin board.
· FRAA Kitchen Equipment: Five serving inserts missing since the wedding event in August. We believe the caterer packed them in with their equipment. Sally has contacted the caterer and advised that if the inserts are not returned by Friday, September 18, 2015, we will purchase replacements and bill the caterer. Discussed converting the large storage cabinet in the kitchen, next to the bar entrance, into a locked storage unit we can use to store our equipment when the facility is rented by caterers.
· AGM and Election: Monday, November 9, 2015. Poster will go up soon to encourage awareness and participation.
· Break In at Community Hall August 31, 2015: RCMP feel it was a random event. Access to Community Hall gained by breaking door from Public Washroom. Our $450.00 float was stolen from the locked bar storage cabinet; insurance deductible is $1000.00 so FRAA will absorb the loss. No other damage or stolen items noted. A steel door will replace the broken wooden door. Estimate for all repairs is $2015.60. Parks Canada feels the downtown public washroom offer is valuable to visitors and the community, and will cover the cost of repairs. Contractor negotiating timelines with Craig.
· Columbia Basin Trust HIP Grant: Final Report for Community Initiatives Grant (new furnaces, windows and blinds) has been submitted now all work is complete.
· CSRD HIP Grant to purchase and install audio visual system, new hot water tanks, security cameras, energy efficient lighting, fire panel and purchase a portable sound system to be submitted to CSRD in the next month.
|2. Next In Camera rescheduled to October 20, from October 19, 2015 due to Federal Election.||FRAA and FCC|
|3. Constitution Revision: File now in Word format. Kathryn to send the file to FRAA and FCC members, and research ideas for streamlined version. Resolution to revise the number of directors to minimum of five directors rather than 10 will be submitted to the British Columbia Society Act people. Motion by Craig, seconded by Claudia. Carried.||Kathryn|
|4. Rekeying Community Hall and Security: Walk through with locksmith was not productive. Following the break-in, RCMP and Karla Gaffney suggested installing a camera surveillance system. Now that we have Wi-Fi, can install a system for under $500. Plan to include with grant application for audiovisual system. One option includes four cameras in a package. Many potential settings for surveillance program; option for text messages if a sensor is activated. If something happens the recorded information can be reviewed. Discussion about privacy concerns during functions. System can be turned on when building is closed, and off during functions.||Craig|
|5. Catholic Church: The diocese received a lot of interest after posting the For Sale sign. Apparently there is a conditional sale but Parks Canada has yet to determine rules around institutional zoning and whether or not it could be changed. Joanie Keefer has expressed concern that the Catholic Church did not gift the building to the community given the years of maintenance and support the community has provided. Rezoning process may not be as onerous as previously thought. Local authority may be able to initiate the process and include it in other legislation. Although FRAA/FCC have not submitted a bid, we are concerned about the future of the building and would like to be involved in the process. We support new ideas and new people in the community. What are Parks Canada’s plans for zoning, and potential for protection as a heritage structure? The community feels some investment in the decision.||Parks Canada|
|6. Future of the School: Discussion item at Coffee with the Superintendent along with viability of Fire Department, emergency response, relationship of community and PC, and what the community means to Parks Canada. No response from the Superintendent on the issues brought up. What is the outcome of discussions with school district? What is the outcome of the emergency response planning meeting? Many changes taking place in the community. How will these changes be managed by Parks Canada? Can Melanie please respond to our concerns?||Melanie, Ellen|
|7. Shuttle Bus Between Field and Lake Louise: Community not ready for trial period, tabled for now. Council is interested to know Parks Canada’s plans for summer public transit in Lake Louise.||
|8. Relationship with CSRD: Karen Cathcart, Director, won the election last November. She is new to area, and brings new energy. Experiencing some resistance to change from outlying areas. Karen visiting Area A communities to meet residents and see what they are interested in. How can she help us? Maybe leverage with CP for better communication, reduced noise levels, address issued around longer trains; organic waste; public transportation; low cost housing. FCC wants to meet with her before community meeting. Potential to meet with Ellen and Melanie to discuss ways they can work together. Karen may be able to help us meet some of our objectives.||FCC|
|9. Low Cost Housing: Tabled for now.|
New Business Action
|1. Discussion about sponsoring refugee families: Housing, jobs, immigration support are issues to consider. There is interest in the community to investigate the possibilities. Families would be good for the community. Any possibility of getting the trailer court going again?||Kathryn
|2. Honorarium: Council has donated the honorarium to support projects for past two years. Continuing to donate the honorarium is now at the discretion of individual directors. Discussion on how to attract volunteers.|
|3. FUB, Wednesday September 23, 2015, Field Admin Boardroom
-Removal of trees along the power line
-Mount Stephen/Mount Dennis mudflow mitigation update
-Doll House release
-Update on FII (Federal Infrastructure Initiatives) $$ i.e. moving Parks Canada Bunkhouse into town
-FII Fire Hall plans
-Yoho Teahouse update
-Melanie’s responses to our questions from Coffee with Superintendent
-Camping offer in Yoho National Park, concerns about illegal camping in community, bush above community, parking lots in community
-Park facilities in general, lack of parking spaces at Emerald Lake
-Left hand turn lane for Wapta Falls
-Signs for Sherbrook Lake/Paget lookout
-Rock scaling work plan communicated, no follow through with closures announced at last meeting and in communiqué sent to community
|4. Town Hall Meeting, Monday September 28, 2015, Community Hall
-Parks Canada Reports: Townsite Manager, Visitor Experience, Highways, Resource Conservation
-Field Fire and Rescue
|5. Round Table
Sally: Yoga participants asked to please make sure the lights downstairs are turned off after practise. We just received second highest power bill, up to $254 from $180. Discussion that new furnaces may be contributing to higher power costs; also BC Hydro has increased prices.
Next In Camera Meeting: Tuesday, October 20, 2015 7:00 pm at the Community Hall
Field Town Hall Meeting July 20, 2015
In Attendance: Michael Vanderveen, Cathy Taerum, Wendy Edge, Pierre Lemire, Claude Leger, Lloyd, Sophie Cais, Patrick Cais, Michael St-Denis, Jamie Harbottle, Sean Coubrough, Vicky Coubrough-Blanchette, Sally Watson, Jeremy Schmidt, Claudia Harding, Kathryn Cameron, Craig Chapman, Ellen Francis, Elaine Lemieux, Dave Kronlund, Danielle Labonte, Sean Cunningham
- FCC/FRAA Report – Craig Chapman
Welcome Ellen Francis who is the new Townsite Manager and now a resident of the Bow Valley.
Canada Day was a great event with superb participation and support from British Columbia Ambulance Service, FRAA, Field Fire and Rescue and the RCMP. Thanks to everyone!
Yoga is going strong. Originally scheduled only for July, now extended to the end of August. Yoga practice is Thursday evenings, starting at 7:30; $15 drop-in fee.
Coffee with Superintendent Melanie Kwong is scheduled for this Thursday, July 23 at noon. It’s an opportunity for informal discussion.
Friends of Yoho are offering several events this summer: Historic Walking Tours of Field on Tuesday and Thursday evenings starting at 8:00 pm; Art in the Park August 6 from 10 am to 4 pm at Emerald Lake (bring a t-shirt); Trail Blazers presented by Cathy Taerum on August 19 at 8:00 pm at the Community Hall; and, a full moon hike on August 27, 8:30 pm at Takakkaw Falls.
The Spring Fling and Garage Sale were successful events.
Next Field Community Council In Camera Meeting will be on September 14, followed by a Field Utility Board Meeting on September 23 and Field Town Hall Meeting September 28.
We have experienced two recent power outages, one where the battery back-up system failed and one where it worked. This is a pilot project and there are some hiccups with the system. BC Hydro on top of situation with daily checks; remote reset now possible. Twitter communication back online and working well; tweets also give % of juice left in the battery. When the battery was installed, the community was advised we would have 5 to 8 hours of power but the last outage was 24.5 hours in length and the battery still had 19% capacity. With new power generation technologies, battery storage will be critical to cover times when there won’t be wind or sun to harness.
Columbia Shuswap Regional District: Craig sits on the regional advisory board, which meets monthly on Tuesdays. The meetings are open to the public; next one to be held in Parson on. Meetings provide opportunities to network and educate others about what goes on in communities in the district. Interesting to see how communities outside a townsite are governed and managed.
Catholic Diocese wants a property assessment before moving to next step in process of divesting their interest in the church. If they decide to gift the building, we will accept it to operate as a wedding chapel. The venture will be managed by the FRAA as an Enterprising Not for Profit operation.
Telegraph Building: At the end of June the boards were taken down, painted and moved behind the windows inside the building. Windows were washed. Thanks to everyone who participated: GO International Volunteers, Elaine Lemieux, Craig Chapman, and Ron Allen. Positive Facebook response to the change. GO International Volunteers are available for individuals, organizations or businesses. If you have a project, please contact Ron Allen.
Annual Town Walkabout happened in June. It has been 15 years since the major infrastructure project and some maintenance and repairs are needed. If you have observations or suggestions, please submit them to Elaine Lemieux: firstname.lastname@example.org.
Non-food organic waste and garden debris can be dumped at the old power plant location. Construction waste, wood, old TVs, etc., are not allowed; Highways staff do not have time to manage it. Details are in FUB minutes from June. Contact Elaine when you want to use the area, and have questions about what is acceptable.
Hall Improvement Project: The furnaces and windows have been installed; we are waiting for the blinds. New curtains will be needed once the blinds have been installed. Acoustic baffles to help manage noise levels in the hall have arrived and will be installed soon.
Steve Christy has installed Wi-Fi at the Community Hall. We have some power issues to resolve. Thanks to Matt for doing electrical work for this project. Once everything has been complete, we’ll purchase a router and have a local network.
Congratulations to JP Galli who won the Chef Challenge Championship at the Calgary Stampede. He thwarted the Calgary Police by making a habanero pepper dessert. Spicy!
- Treasurer’s Report – Sally Watson
Files are attached to the email. The report represents three months of inputs, rather than the normal two-month span.
Craig motioned and Kathryn seconded that the report be accepted as read. Carried.
- Townsite Managers Report – Ellen Francis
Thanks for the great turn out. Good to see the participation.
Melanie Kwong, Field Unit Superintendent has been very supportive in planning for this meeting; interested in where community is at and determining what to focus on right now. Reviewing sustainability exercises like the workshop with Twist Marketing, to understand more about the community. Are there other tools to explore to get Yoho and Kootenay on the tourism radar? Michael St-Denis will add to this. Interested in collaborating with Town of Golden to advance complementary goals. Are there other opportunities we can promote that promote village and park? 2012 was not a good year but with new infrastructure $$ it is a good time to revisit what is going on. Understand desire to open up need to reside to field units beyond our own. From reviewing documents it appears the limitation was put in place because residents felt the town was too big. Need to confirm the reference.
Emergency Services: Looking at guidance documents from 2007. These need to be updated to identify areas of responsibility, and develop plans that work here and meet needs. Fire Chief Sean Coubrough is leaving the community. He will be greatly missed. Sean identified successor Jamie Harbottle. Opportunity in coming years to change way fire services are managed in Yoho National Park; lots to figure out. This community is full of volunteers who offer excellent public service in both emergency services – Fire and Rescue and BC Ambulance Service. Commitments are notable, and thank you. Looking at other townsites for best practices on how to operate emergency services.
On the question: What does Parks Canada want from Field? Overall plan and understanding of mutual priorities; welcome centre; Field suited to be attractive alternative to Banff. Community Plan needs review – what has changed? Priorities for Parks Canada are increasing visitation, international leadership in conservation and visitor experience, want to see Field as a vibrant community, battery storage unit important example of innovation installed under Caroline’s tenure, improved highway maintenance. Field is an important community. Want to see Parks Canada succeed and also community.
Mount Dennis Slope Stabilization: Many different names for the same area of concern – the unstable north slope on Mt. Dennis which feeds into Stephen Creek. The report refers to the Stephen Creek debris flow. Working to tender a contract to divert water away from unstable area to reduce saturation and stabilize the material. Aerial photography in process, equipment will be moved into area by helicopter as well. Tender is closing this week. As information is available we will pass it on to residents.
Sean Cunningham: Is this a unique and spectacular situation?
Ellen: Not necessarily. Highways deal with hazards from above constantly. Is this new to us? Yes. Focus is on getting the work done.
Sean: What is the communication plan? It’s an opportunity to capitalize on highlighting that Parks Canada is doing some great work, like the community information sharing for the prescribed fires in the Ottertail Valley and on Mount King.
Ellen: Resources focused on mitigation. Visitor Centres will have information to communicate activities to the public, however, not planning to do an information tent dedicated to just this issue at this time.
Vicky Coubrough-Blanchette: When was this report delivered to Parks Canada?
Ellen: June 2014. Parks Canada is trying to get the work done as soon as is realistically possible. Tetra Tech EBA has been monitoring the situation this spring. There have been conflicting risk assessments. We are approaching this in a precautionary manner, and are cognizant that Field residents will feel better once the rick has been reduced. Not an engineering specialist but understanding is that the successful contractor will put in pipe to divert water away from the slope so it doesn’t catch debris on the way down and will reduce risk considerably. Far less alarming once the work is completes.
Sean Cunningham: Water diversion has had issues in Field in the past and am concerned about where the diverted water will surface. Could have impact on community. What is the plan to monitor that impact?
Ellen: Above my expertise to answer, but will ask one of the consultants to gather specific questions and get answers to those questions. Understanding the water would go around the unstable area and end up in the creek.
School: This is an issue we want to work on closely with you. Many factors to examine: demographic in community; what do the people of Field want. If there are no school age children in a given year, then no school or teacher that year but what about future years when there are school age children? Conference call between Melanie, Ellen and school board later this week about possibilities. Please direct your questions to Ellen and she will ask those questions. Craig to provide school projection information to Ellen. What are all the options? Important to explore while we have this school year to work in. Wants to understand desire of community before advocating for a specific option.
Craig: This is a Parks Canada townsite, but we still don’t have a fundamental vision of what Parks Canada wants from the community. No clear vision. Parks Canada’s vision can impact the direction of the school district.
Ellen: Parks Canada wants a vibrant community, however that may be, young families, school or retirement community. Parks Canada will support what the community wants. Sean: Agree with what Craig says. We need strong leadership from Parks Canada to indicate what this community is about. What does Parks Canada need? Needs to be a value statement.
Craig: We don’t have the authority as residents of this community to determine direction. Retirement community not realistic – no hospital or medical services, limited facilities. Need young families to offer emergency services. Don’t need a lot of consultation. You’re coming in at the crisis time. What we need is for Parks Canada to state the purpose of the community. Parks Canada has set the agenda so far with a town plan that limited housing in the community and set the direction for no winter offer from Parks Canada.
Ellen: General feeling is that residents want the community to grow. What is our capacity to grow the town? What are your potential solutions? Here to work with you. How can we do that? What draws people here? Working within the mechanisms.
Craig: But somewhere in Parks there is control. The lever is not on the residents’ side. It is definitely on Parks Canada’s side. We need you to drive the message up the chain. Without commitment from Parks Canada this will be a summer only community.
Michael St-Denis: Mutual agreement that we want the community to succeed. What is within our control?
Ellen: Potential levers: need to reside opened, Yoho National Park Infrastructure investments, Ellen distributed FIP announcement.
Craig: We talk to many people who are interested in living here; more investigation needed on need to reside, need to have people who are entrepreneurs in light of Parks Canada’s withdrawal of a winter offer in Yoho National Park. Currently, lots of people live here who go away in the winter now and who are light on community involvement at this point. Unless Parks Canada comes in with new jobs or commercial development then reason to reside is a path to nowhere.
Sean Cunningham: Where do we put new people? Lots are limited. Taking away trailer court area really impacted the ability of the community to grow. Construction is expensive; trailers not possible based on Parks Canada development guidelines. Trailers are better than houses that are not maintained. Is there a role for organizations like Habitat for Humanity?
Ellen: Need to understand why things were taken away before looking at restoring them.
Federal Infrastructure Project announcement: Biggest news is $4.1 million allocated to move Parks Canada bunkhouse accommodations from Boulder Creek Compound to Field.
Some projects put forward but until approved can’t be discussed. This is a very exciting time; good for community. Interested in looking at lots that are areas of concern. New Asset Manager hired who can help move this project forward. No time frame at this point. No specific plans at this point.
Sean Cunningham: Is this money an election promise or will it actually happen?
Ellen: This is actual $4.1 million design and construction money. Field supports staff accommodation that supports year-round residency. May not be one building in one location.
CP Rail Communication: Information can go to Elaine with time and date of event and Parks Canada can follow up with contact to CP. How does this relate to emergency planning, especially on weekends when there are fewer staff to contact?
Craig: By law, CP is obligated to report dangerous goods going through town. Fire Department has never received notification, or CP staff who live in town.
Breach of Security at Water Treatment Plant: Lock on the gate across the road to the upper reservoir was cut, lock on the gate to the upper reservoir was cut, and two padlocks on the upper access to the reservoir also cut. Utilities staff replaced the locks this past weekend. Want to protect the reservoir, communicate to people that the water is safe. Not known if it is locals or visitors who cut the locks. Heard about it, fixed the situation.
Craig: It looks like someone has intent to do something rather than random events.
Ellen: Parks Canada investigating different ways to secure the area with surveillance that could include scameras and more security.
Sean Cunningham: If we can put cameras on fossils then we can put cameras on our water supply.
Wendy: How often is water testing done and what was done after this event?
Craig: No spike in chlorine use so feeling that nothing has been introduced into the system. About 8% of the water in the above ground reservoir actually enters the system.
Ellen: Water testing is done frequently and regularly.
Dave Kronlund: Cameras can identify why if not who; important tool to use. Supports signage to inform people of purpose of facility.
Sally: Is Law Enforcement involved? Yes. Michael St-Denis to ask for details of Law Enforcement involvement.
Bin Lineup safety concerns have been addressed. Comments? Please contact Elaine.
Lot release: Ellen wants to research options in the fall. Staffing positions at the present so there will be people on board to address this.
Water, Sewer, Garbage rates will continue to be subsidized at 2012 rates for now. Looking at rates overall. No increase this year.
Craig: Community has communicated questions that we haven’t received answer for yet, opportunity to discuss at coffee with superintendent on Thursday, July 23.
Ellen: Will be staying after the meeting to meet people and get to know residents.
- Visitor Experience Report – Michael St-Denis
Red chairs have been installed at Takakkaw falls and Yoho Lake and are being advertised at movie theatres as part of a national promotions campaign.
New approach to Learn to Camp: Now piloting interpretive modules on how to set up tents, make campfires through roving at high use areas to take pressure off the operational team and broaden the experience. We will evaluate this method at the end of the season.
Record numbers of people have registered for Burgess Shale hikes.
There are new interpretive panels at Monarch Campground that highlight Kicking Horse Pass.
The new welcome structure at staging area for Lake O’Hara was officially opened on June 18.
Promotions: Promotion Officer Karin Smith has developed a good relationship with Destination BC; they are highlighting three communities to market this year: Field, Tofino and Vancouver through aerial photography and community stories. Residents have been involved in how we tell the story. Ocean TV coming as well to film a documentary. Nine film permits granted for this year; opportunity to leverage for Parks Canada promotion.
Yoho has its own orientation document with expanded maps; Parks Canada moved from one Mountain Guide to 7 park orientation guides and one lure piece to use for marketing. If council is interested, Karin can come in and provide information on how she forms positive relationships and promotes the area.
New signs for Yoho Valley Road: Nine proposed for installation this year. Figuring out plan to invest in future. Federal Infrastructure Project money is for repair and maintenance of existing infrastructure, like broken pavement, buildings. Visitor Experience will focus on one area, the Yoho Valley Road. Signs at Takakkaw Falls are peeling and it’s an embarrassment for such an iconic location where the bulk of visitation in Yoho National Park occurs.
Craig: New orientation guides are awesome, much better than how Yoho was presented in the past.
Michael: They are in process; how can we improve? Suggestions or recommendations, please pass them along.
Craig: Put you on the spot, feel that we are shut out in winter in Lake Louise VRC. Can Field have it’s own stand there, display opportunities. Banff Lake Louise Tourism (BLLT) controls the message there. We are more tuned on to Alberta side of things.
Michael: More BC visitors in Yoho than in Kootenay.
Craig: BLLT helps Parks Canada considerably, but we’re shut out.
Michael: BLLT pushing The Rockies as part of their marketing brand, to include more than the imaginary Castle boundary.
Craig: People from Banff and Lake Louise are coming here; we should be included in their big equation. There are issues with traffic congestion in both Banff and Lake Louise. Yoho is part of the equation. Can you facilitate a meeting between BLLT and Field representatives?
Pierre: Be careful what you wish for. Traffic in Lake Louise was very difficult on the weekend; we tried to leave the parking lot at Lake Louise but after no movement for 20 minutes, we ducked into another parking stall, then spent 3 hours wandering around at the lake and in the Chateau, and it still took us ½ an hour to drive down to Lake Louise after 8:00 pm.
Craig: The 4-way stop is killing it.
Michael: Protocols in place for RCMP to move traffic through when congestion is severe.
Sally: Have you considered traffic pattern changes, like traffic circles, or opening the old 1A to vehicles again?
Michael: Alex Kolesch is looking at options.
Kathryn: Are there any plans to repair and reopen Hoodoo Creek Campground?
Michael: We are focusing our efforts on the Yoho Valley, including potential backcountry upgrades, putting money into areas that have the highest visitation, most number of people.
Kathryn: Yoho’s camping offer is not adequate. It seems to make more sense to invest in areas that need increased visitation, not areas that are already oversubscribed. Parks Canada needs to rebuild in areas that offer fantastic experiences that will take the pressure off Lake Louise, Moraine Lake and the Yoho Valley. It seems to make sense to me to put money where it is needed, not where the numbers are. Is Hoodoo Creek being considered for FIP? We want clear, honest answers.
Michael: Nothing is happening at Hoodoos.
Fire Ban: Based on recommendations from Fire and Vegetation specialists. Based on where fire danger is greater. We get more rain in this area so our fire danger rating tends to be lower than in other areas of British Columbia. However, from a visitor perspective, it makes sense to do what the general area is doing. To keep it easy for visitors, the fire ban was implemented. It has been lifted now, except in Redstreak campground, which is an extremely dry area of the Field Unit.
- RCMP Report – Dave Kronlund
Liaison for Field since 2008, and comes out to meetings as often as possible. Files on Field area: starts at park boundary and goes to the Alberta border; most are traffic related. Did a query from start of year: 104 files to date including 5 traffic complaints from impaired driving to speeding or aggressive drivers, passing on double solid; 16 collisions; 17 false 911 calls, mostly traffic complaints that lose contact when cell service is lost or spotty; 8 from Emerald Lake Lodge – nothing of importance; no serious complaints to investigate, and; 1vehicle stolen from Yoho Trading Post, a crime of opportunity, where someone left their vehicle running and a random person drove off in it but was apprehended by Lake Louise RCMP.
When updating the Emergency Plan, recommend that you contact Kyle Hale in Golden, with Search and Rescue, and Town of Golden Emergency Resources. He is knowledgeable about provincial standard, rivers, CP Rail. Will share Kyle’s contact information.
Detachment Staffing: Currently one member short in the detachment. Position was held open for a year; the member came to Golden to buy a house and withdrew her application. New recruit coming soon, new traffic member. Looking for an analyst for collisions. Two positions that will rotate this year, but looking for replacements before members move.
Sean Cunningham: Thanks for continued support for Canada Day.
Dave: It is lots of fun for the members, great parade – thanks for not getting us wet! Fun to meet and talk to people, have photos taken. It’s the one time of the year when you aren’t a policeman – you’re a Mountie.
- Field Fire and Rescue – Jamie Harbottle
Personnel Changes: Thank you to Sean Coubrough for 8 years service, including five years as Chief. Sean advanced the department in many ways, but can take most credit for better training levels especially for coordinating advanced training from Columbia Shuswap Regional District (CSRD). He replaced lots of equipment with a new truck, two rescue vehicles, command vehicle, and implemented the Standard of Operating Guidelines Playbook. Most importantly, Sean created culture of safety in the department. Sean appointed Jamie as Chief until election in October when members can select who they want as Chief. Jamie has five years experience with Field Fire and Rescue as a training officer and equipment manager; works in Lake Louise in winter as an avalanche technician with the Lake Louise Ski Area. Will be on parental leave August and September. The department also lost Aaron Cameron to Lake Louise. Aaron has 12 years experience as a volunteer fire fighter between Field and Lake Louise. He’s also a millwright, which works well with fire fighting. Thank you Aaron for your contribution and commitment to Field Fire and Rescue. Doug Mostert and Dave Allen will be new Captains. Congratulations to our new firefighter, Sophie Cais who has completed required training. Officers are really helping Jamie out in his new assignment, and he appreciates the support.
Call Outs: Since the informal meeting on June 22, there have been two call outs. A cyclist was hit by a truck – the call required first aid and traffic control, then an MVA on the Big Hill just below the Lower Spiral Tunnels Viewpoint that involved a long traffic delay. Total calls for year now at 34; average is around 50 to 60 calls per year.
Training: 2-day auto extrication techniques training done this year, Doug, Chris and Sierra completed Officer Training; one received highest score ever achieved in the program.
Equipment Update: Engine 1 was in Golden this year to fix emissions issue, now back in service. Rescue vehicle that was hit by the semi at a call out in October 2013 in rebuilding process; body and chassis work complete, now in lower mainland to be outfitted.
Canada Day was very successful. FFRD is convinced they won the water fight. Parents are asked to remind kids to pick up balloons along the parade route.
FIP: Dave Mitchell and Associates have assessed the hall, and expect a report soon. Looking for FIP funds to renovate or replace to bring it up to standard.
- Highway Service Centre Report – Mike Vanderveen
Please stay out of the Ottertail Pit; it is being used by Okanagan Aggregates and other contractors this summer.
New recycle bin stickers to be installed.
Rumble strips have been installed on the new highway pavement.
Wendy: What is the formula? Rumble strips have been installed in some places but not in all.
Mike: Using the BC standard, no rumble strips at intersections; they are very noisy and there may have been a space issue along the curb drainage on the Big Hill.
Jeremy: Highway is awesome. We need lines painted on streets on approach and in town. Mike: That will happen soon. Next phase of this summer’s work will start when rock scalers show up on August 4. Work plan will be confirmed. Expect delays of 20 to 90 minutes at various times during the day for blasting. Communication plan will inform residents.
Craig: Why were rumble strips grooved in town? Rumble strips are very noisy.
Mike: Opportunity to have year round speed control. Speed bumps have been taken out.
Meeting adjourned at 9:30 pm.
Field Community Council and Field Recreation and Advisory Association In Camera Meeting, June 8, 2015
In Attendance: Craig Chapman, Sally Watson, Jeremy Schmidt, Kim Chapman, Kathryn Cameron
Excused: Claudia Harding, Michelle Cameron, Vicky Coubrough-Blanchette, Karen Schmidt, Clayton Nylen
Old Business Action
· Garage Sale: Mixed results, made $113. People enjoyed the event. Hot dog sales were good, Thank you to everyone who donated baked goods to sell. Needed better outdoor advertising. Could be held earlier when people are doing their spring-cleaning.
· Spring Fling: Overall good. Too long over the night: few kids showed up. $424 taken in at the door, $1370 on the bar, $80 for food, tips around 10%. Need to advertise food. Returned some liquor today, so liquor cost was around $900, with some liquor left for next event. Sold Kirk 100 tickets for $200 in exchange for his DJ services. Good music. Great event!
· Fall event: Possible if we have more volunteers; big ask to expect people to be here until 3 am. Item to discuss at next Town Hall Meeting. Kim says Lake Louise Sports and Recreation Society (LLSRS) offers free entry to volunteers, and holds an end of year volunteer dinner or something special to thank volunteers. All agreed it’s good way to foster volunteer participation. Kathryn and Kim to research possibilities and organize invite list.
· Canada Day: We received grant of $440. This year’s theme – 50 Year Anniversary of Canada’s Flag. Pancake Breakfast hosted by BC Ambulance Service 9:00 am to 10:30 am. Parade starts at 11:00 am. We’re putting out the invitation for participation to RCMP, Wardens, Emerald Sports, Travel Alberta, Kicking Horse Lodge, accommodations, and kids for floats, decorated bikes, costumed walkers. Face painting – we need a face painter; makeup supplied. Cake contest. At the pond after the parade and barbeque we will have cake judging, birthday cake, ice cream and cones. Kim to find out about helium. Craig to contact Scott at LLSRS about renting a bouncy castle.
· Hall Cleaner: Michelle Cameron is moving to Lake Louise this month and has resigned as Hall cleaner. Thank you for your hard work Michelle. We have hired a new cleaner, Paulina Silva, who works and lives at Emerald Lake. Welcome Paulina.
· Table and Chair Rental: No charge for free events open to the community, or personal use at home for suppers, etc. For profit events: $3.50 per table per day, $1.00 per chair per day.
· Yoga: Thursday nights in July, starting July 2. Thanks to Julie Champagne for organizing yoga this summer. Contact Julie to register or just show up. Poster with information is on the bulletin board.
· Hall Rentals: Wedding rehearsal dinner this weekend. Two weddings planned for this summer, July 25 (not confirmed) and July 31/August 1 (confirmed). Parks Canada has rented the hall for two training days in June, 25 and 26.
· Friends of Yoho Events: Evening speakers are scheduled for July 15 and August 19, open to the public.
· FRAA: Two members are leaving Field. If you are interested in volunteering to take on responsibilities for events and hall operations, please contact Kim Chapman at 250-343-6441.
· Window Cleaning: Kathryn to ask Karla when Whitey’s is coming to Field. Anyone interested in cleaning the outside windows?
Kathryn and Kim
Kathryn and Kim
|2. Field Hall Improvement Project: Windows being installed now. Once they are finished we can measure for and order blinds.
Energy efficient lighting plans: Matt estimates that installing efficient pot lights in Kid’s room brings estimate up to $2000.
The front deck was power washed last weekend. Looks good. Thank you to the volunteer who did the work (Yoga Retreat Leader Jackie’s Dad.)
|3. Catholic Church: Craig has found out that the process is extremely complicated for the lease to be surrendered and then gifted to FRAA. Easiest way to handle the transaction would be through a lease assignment. Craig is in discussions with the Diocese in Kelowna. No word yet from CSRD on gas tax grants; other grants available from CBT. If we get a positive response from the church before we have grant money available, is there a down side? Yes, insurance and maintenance costs once the building becomes our asset. Concern that as a functioning entity we will be able to make this added responsibility work. Motion by Craig: If the Church agrees to assign us the lease and gift the building, we will accept the offer prior to confirming funding. Seconded by Sally. Motion carried.||FUB
|4. Future of School: Two students enrolled for September. Unless there is a change in Field’s population, no students are scheduled to be in or enter the system in September 2016. Discussion during Town Meeting indicated there is interest in more programming. Is there anything Council or community can do? PAC is exploring options. Council is interested in hearing the outcome and plans. How can Parks Canada support the community? Current travel allowances give Parks Canada staff an incentive to live outside this community. This is a Parks Canada Townsite. We need support to grow the population. School is an important service in the community.||FUB
|5. Wi-Fi for Community Hall: Steve will install Wi-Fi in next two weeks as soon as he can fir it into his schedule.||Kathryn|
|6. Telegraph Building: CP said no to plexiglass offer from Parks Canada (Install plexiglass inside the windows so the building doesn’t appear abandoned). Changing the current boarded up status seems to have stalled at this point. What is the role of Townsites and Friends of Yoho? No clear picture of who is responsible for bringing a positive outcome to making the building and community look less abandoned. Council is concerned that this process has been poorly managed by all parties involved. No consultation, poor communication, confusing from start to finish.||FUB|
|7. Tree Removal Along Power Line Between Battery Storage Facility and Field: Council requests an update on progress. Has the line been secured?||FUB, Parks Canada
|8. Emergency Planning Meeting: Council requests an update on the outcome of meeting held in April.||FUB, Parks Canada|
|9. Low Cost Housing: Tabled to next meeting|
|10. Constitution Update: Tabled to next meeting.|
New Business Action
|1. Field Fire and Rescue: Sean Coubrough is taking a position with CSRD as Assistant Fire Chief for Regional District in Salmon Arm and Aaron Cameron is moving to Lake Louise. Both have been strong members and instrumental in growing the department. Historically, the Fire Chief has also worked for Parks Canada which gave leeway to conduct Fire Department business as part of their job. Road rescue in this area is conducted by Field Fire and Rescue. There are 50 + years of fire protection service to community which has established precedent to maintain the service. Council wants to initiate immediate discussion with Townsite Manager and Superintendent on leadership succession. This may the time to hire a full time Fire Chief.||FUB, Parks Canada|
|2. Relationship: Field Community Council is an advisory board, with no authority to act on issues or make decisions that impact the community. Field is a Parks Canada Townsite. We want to see some leadership on resolving the issues identified here and in the past, including more campsites in Yoho National Park. Our future is integrally tied to the future of Yoho National Park.||FUB, Parks Canada|
|3. FUB (Field Utility Board) Meeting Agenda
Wednesday, June 17, 2015 10 am at Yoho Admin Boardroom
Future of Field Elementary School
Tree Removal Along Power Line
FIP Plans for Yoho National Park
Doll House Release
Yoho Trading Post Commercial Release
Ottertail Pit use by residents
|Craig, Sally, Kathryn|
|4. Town Hall Meeting Agenda
Monday, June 22, 2015 7 pm at Field Community Hall
Field Elementary School
Townsite Manager’s Report
Visitor Experience Report
Highway Service Centre Report
Resource Conservation Report
Field Fire and Rescue Report
Friends of Yoho Report
|5. Round Table
Kathryn: Acoustic Baffles have been ordered, and will arrive by June 26. Total cost including shipping is $1460.00.
Jeremy: Found out this week that residents are not allowed to dump any refuse at Ottertail pit this summer; asked to take stuff outside the park. First communication on this item was received when he called the Townsite office to arrange for a key. People have dumped their yard waste on back road. General feeling is that residents should be given a place to dump yard waste to mitigate improper disposal of refuse.
Craig: Power washed the memorial concrete slab next to the Community Hall. International Volunteers removed the gravel pile left from Yoho Blow event. Thanks to Ron Allen and the International Volunteers! Bin line up needs to be aligned to avoid tripping hazard.
Meeting adjourned at 9:15.
Next In Camera Meeting scheduled for September 14, 2015.