Minutes from FCC and FRAA meetings.

Field Recreation Advisory Association Board Meeting April 12, 2021

In Attendance: Sally Watson, Paulina O’Brien, Sonya Leenders, Kathryn Cameron

1. Programs and Events

HIIT continues to be offered online with Lake Louise Sport and Recreation Society Tuesday and Thursday evenings. Please check their Facebook page for details and registration.

The FRAA has received a request to use the ice rink for outdoor, self-lead HIIT. Public Health Orders allow a maximum of 10 people to meet in an outdoor setting but it must be the same 10 people who share a bubble, not 10 random people who would only get together for the program. FRAA to request a COVID-19 Plan for the program before we’ll make a decision.

Yoga: The Public Health Order circuit-breaker ban on all indoor health and fitness programs has been extended to midnight on May 25, 2021 (https://www2.gov.bc.ca/gov/content/covid-19/info/restrictions#pho-order). April 22 was the last originally scheduled session this season; it’s cancelled. We’ll send out information about yoga programs in late May.

Earth Day: We didn’t talk about a town clean-up. There’s still quite a lot of snow. Tabled for now. However, Wildsight Golden will host a virtual event and Earth Day Scavenger Hunt participation draw on April 22, 2021. Visit their website: https://wildsight.ca/events/wildsight-golden-earth-day/. The Scavenger Hunt information is attached to the minutes distribution email.

2. Review Meeting Schedule for 2021

FRAA Board MeetingField Utility BoardTown Hall Meeting
May 10April 14May 31
June 14May 26September 20
August 30September 8November 15 – AGM
October 18  

3. Community Hall Weekly Walk-through: Insurance requires weekly checks only. Kathryn to do walk-through every Thursday or Friday.

Maintenance and Repairs: Sonya to talk to the contractor finishing her kitchen to see if he’s interested in replacing the change room outside door and fixing the broken window. We’ll check with the contractor at the school to see if there’s an outside fire door we could salvage.

The window continues to offer unauthorized access to the change room. Any people who have been going into the change room via the window – stop it now. You’re violating Public Health Orders and disrespecting the community.

4. St. Joseph Project

Development Permit: Waiting for numbers confirmation from designer, then we’ll submit the application and start the process.

Owls and Bats: Owls are active! Heard in the area and seen in the belfry. No sign of bats so far. Thanks for the reports observers!

5. Constitution Update: On hold until we have either a Memorandum Of Understanding of Terms of Reference.

6. Resident Passes for Travel to Golden during Extended Closures for Kicking Horse Canyon Construction:

            Resident Passes will be available at Truffle Pigs from 9:00 am to 8:00 pm for the duration of the extended closure that starts April 12, 2021.

            Resident passes are different from commuter passes. Commuters are issued passes for travel to and from work, and are not returned until the end of the extended closure on June 1, 2021. Resident passes are intended as single use passes for intermittent trips to Golden.

            You can sign out a numbered resident pass at Truffle Pigs’ front desk the day before you plan to go to Golden. You will provide your name and email address or phone number. Please return the pass when your trip is complete.

            Truffle Pigs has committed to provide the Resident Pass program throughout the extended closure, and will have someone available at the lodge from 9 am to 6 pm daily during their scheduled 2-week spring maintenance closure from April 29 to May 13, 2021.

            If you don’t already receive updates from Parks Canada, please contact the Townsite Office, at pc.llyklotissementsurbains-llyktownsites.pc@canada.ca, to have your email added to the list.

            For more detailed information, visit https://www.kickinghorsecanyon.ca

            Don’t hesitate to ask questions by calling the 24/7 Construction Information Phone Line: 1-844-815-6111

7. FRAA Insurance: Final invoice submitted to Parks Canada for payment

8. BC Hydro plan to set up a diesel generator to cover the community during power outages: To request update from Sally McDonald.

9. Round Table

In order to secure Restricted Activity Permits for trail work on ski trails and outdoor contained fire pits at the Community Hall, the FRAA needs to have a business license. Application to be submitted by April 24, 2021. There is no charge for not-for-profit organizations.

Kid’s Room: Not used often but still available. Kathryn to get key from Jana before April 18. Public Health Orders apply. Keep at top of mind that outdoor interaction is proven to be safer than indoor activity.Next FRAA Board Meeting Monday, May 10, 2021 at 7:00 pm.

Parks Canada Reports for Town Hall Meeting March 29, 2021

Submitted April 9, 2021 by Townsite Manager Tracey LeBlanc

As we discussed over the Easter break, I was going to provide you with an update for the FRAA meeting that I was unable to attend. Please let me know if you have any follow up questions or concerns. I will be contacting you shortly to have a chat about the landscaping/maintenance key areas. (see the last bullet below).

From the Visitor Experience Team

Opening dates for Parks Canada facilities in Yoho National Park:

o   Visitor Reception Centre – May 1st

o   Kicking Horse Campground –  May 20th   

o   Monarch Campground – May 6th

o   Takkakaw Falls – June 17th, road pending

Changes coming from the BC MOTI highway construction:

o   Yoho West gate will be closed during the hwy closures

Date of the launch of the booking of Lake O’Hara reservation systems

o   LOH Campground on Parks Canada Reservation System, opens on April 27th

o   LOH Day use – Random Draw open for the month of April, winners announced early May

o   LOH operational June 18th

From the Highway Department

They will be running their night shift until the third week of April. They are also anticipating to start the sweeping and pre-marking for the line painters soon on the highway.  

From Townsites and Realty

In January 2021, Parks Canada came to an agreement with the Rocky Mountain School District #6 to assume ownership for the Field School in Field, B.C. Parks Canada is renovating the interior of the building to provide refreshed office space for Parks Canada and other organizations, such as the FRAA, working in Yoho National Park. No changes are planned to the exterior of the building at this time. We are anticipating that the work will be completed by June 2021. 

For the summer season 2021, Parks Canada is piloting a new landscaping/maintenance crew that will work in the communities of Field and Lake Louise. Parks Canada, through the Manager of Townsites and Realty, will be engaging the community on what key areas they believe should be addressed in Field from a landscaping/summer maintenance perspective.

Field Recreation Advisory Association Virtual Town Hall Meeting March 29, 2021

In Attendance: Carla Evans, Connie Atkinson, Karla Gaffney, Michale Lang, Sally Watson, Sara Solvey, Stew McLean, Kathryn Cameron, Paulina O’Brien, Brenda Selkirk, Greg Dowman

1. FRAA Report 

         Kathryn Cameron, President FRAA

Thanks for joining the virtual Town Hall Meeting tonight in month 13 of the pandemic. We considered holding an outdoor meeting tonight but the weather nixed that option! Board members have kept the health and safety of everyone in our community as a guiding goal in our pared-down and flexible operations over the past year. 

As they are eligible, Field residents are booking vaccination appointments with Interior Health. For details about when your age group can make an appointment, please visit the Interior Health website at: https://news.interiorhealth.ca/news/covid-19-vaccines/

The vaccination clinic in Golden is located in the Curling Club.

The Board will continue to meet monthly. The next meeting is scheduled for April 12, 2021. 

There have been some changes to Public Health Orders on Gatherings and Events, including the orders that affect the FRAA. For details, please visit https://www2.gov.bc.ca/gov/content/covid-19/info/restrictions#pho-order

So, here’s the latest information on Field Recreation and Advisory Association programs and projects.

High Intensity Interval Training (HIIT): Since indoor high intensity training is not allowed by the Public Health Order, HIIT continues to be available online with Laura Penner on Tuesday and Thursday evenings. For participation details, please visit the Lake Louise Sport and Recreation Facebook page. 

Low Impact Group Exercise: We are looking at options for a low impact exercise option to offer outdoors, when Public Health Orders allow, on the skating rink pad at the Community Hall. Stay tuned for details.

Yoga Flow With Julie: The spring session planned for Thursday evenings from April 1 to 22 is on hold with the change to Public Health Orders today that bans indoor low intensity fitness and yoga classes until April 19. It’s still too cold and wet to consider outdoor yoga right now. Changes will be posted on the Village of Field Facebook events page.

Kicking Horse Ski Club: Enjoying the fantastic winter recreation of our area has been a real advantage for us this winter (every winter to be honest!). Huge thanks to Kicking Horse Ski Club for all their hard work to set-up and maintain the trails, and to keep skiers informed via the website. The Virtual Yoho Nordic Challenge was a resounding success! People from Golden and Calgary joined in and contributed $2385 to the club. For a full report and to see some great photos, visit https://www.khsc.ca. Well done Kicking Horse Ski Club! And, it’s not over yet. With this latest breath of winter we have the chance over the next few days to extend a pretty awesome season.

Skating Rink: The ice is gone! We’ll look at outdoor spring use of the rink area for low and high intensity training, when Public Health Orders allow, and potentially yoga when it warms up. Resolving issues with the timers on the lights is in process.

License of Occupation with Parks Canada for School Gym Community Use: The FRAA is working on a Licence of Occupation for the gymnasium once the Parks Canada office renovation/construction is complete, possibly sometime in late May or June.

Community Passes for travel to Golden during Extended Closures in Kicking Horse Canyon Construction Phase 4: The first extended closure starts Monday, April 12, 2021, two weeks away. The Ministry of Transport and Infrastructure (MOTI) website for the project has information about applying for commuter passes, and will have details about community passes posted by the end of the month. Bookmark this website for quick reference over the next three years: https://www.kickinghorsecanyon.ca and click on Construction for information about Traffic Management and Commuter Passes.

Yoho Trading Post plans to close during the upcoming extended closure.

St. Joseph Project: A draft of the Development Permit Application and supporting documents (Basic Impact Assessment, results of community consultation, conceptual drawings) has been sent to the design firm russell and russell and project committee members Craig and Sally for review. Next in the process: tender packages to circulate for bids from contractors, more grant applications, major fundraising event. We’re aiming for construction to start in spring 2022. This spring and summer, we need volunteers to observe the church and document any sightings of bats and birds that may use the building for nesting. If you are interested, please send an email to fieldraa@gmail.com this week! 

BC Hydro Update: Response to questions presented by FRAA on long-term power provision on March 3, 2021 to Sally MacDonald, Public Affairs Officer East Kootenay for BC Hydro received March 12, 2021:

“I first wanted to give you an update on the status of the Energy Storage Facility (ESF). The fire at the facility is out, and we’ve secured the site while we assess the damage. A specialist engineer from NGK, the battery manufacturer, will attend the site to determine the extent of the damage. Due to COVID-19 restrictions, we anticipate this will take some time as the engineer is travelling from Japan.

We’re expecting the ESF to be out of service for at least six months, and we’re looking at options in case the facility can’t be brought back into service.

In the meantime, we’re expediting the installation of a standby diesel generator which will be installed at the ESF site. The generator is expected to be in place this spring and ready to provide power to Field during an outage.

Regarding the Kicking Horse Canyon highway project, I can confirm that BC Hydro will continue to have access through the roadwork zone during the highway closure. BC Hydro will be considered an emergency service, like police and ambulance, during the highway closure. That means we will be able to come through to make repairs in the event of an outage.

During construction of Phase 4 of the Kicking Horse Canyon project, BC Hydro will install a temporary distribution line through the construction area. This will consist of three kilometres of buried submarine cable, and two kilometres of overhead distribution where the line isn’t in the way of construction activities. At the completion of Phase 4 of the project, we will replace the temporary line with underground service through this section of highway.

We’ve also met with MOTI and taken steps to reduce the risk of unplanned outages during the construction, as well as limit the duration and frequency of planned outages.

Regarding Parks Canada’s project to twin the Trans-Canada Highway through Yoho National Park, we’re exploring options for undergrounding the distribution line to move it away from the CP rail line. A decision on this long-term solution won’t be made before Parks Canada schedules the twinning project. At this stage, our discussions with Parks Canada haven’t included extending the line to reach Kicking Horse Campground and Cathedral Mountain Lodge.”

FRAA Insurance: Johnston Meier staff suggested pulling our current three policies together into one policy but that will not be possible until the St. Joseph renovation is done. We have found a new provider for Community Hall insurance. Sally will address details in her report.

Constitution Update: On hold for now. The Board wants to be certain that the Constitution represents accurately what we do and how we achieve out goals. We’re embarking on negotiations this spring to develop a Memorandum of Understanding or Terms of Reference and a new Contribution Agreement with Parks Canada. We want everything to dovetail operationally and legally.

The Field Utility Board Meeting has been rescheduled for April 14, 2021.

Role of the FRAA and communications with CP Rail and Parks Canada: Basically, the FRAA is a volunteer organization that can be a point of contact and a voice to speak for the community. However, the FRAA has no authority to act or implement any changes to operations for either of these two corporate entities. Our advice to residents of Field is to call the CP Police/Community Contact toll-free number for all crossing and CP operational issues at 1-800-716-9132. For Parks Canada concerns and issues, and to be included on the Parks Canada community e-mail list, please contact the Townsite Office at pc.llyklotissementsurbains-llyktownsites.pc@canada.ca. The FRAA meets with the Townsite Manager to discuss utility reports and costs, and community issues that have been brought to our attention. The FRAA was not intended to take the place of residents’ voices; the strength of community concerns is augmented when more than one voice is heard. 

2. Treasurer’s Report 

Sally Watson, Treasurer FRAA

Motion by Paulina to accept the financial reports are presented. Seconded by Kathryn.

3. Friends of Yoho Report 
         Brenda Selkirk, Manager Friends of Yoho

The Friends of Yoho have temporarily moved out of the school office and will return to the same location when renovations are complete by Park’s contractors. We were able to move, store and get everything in a safe location during this time. We do not have a completion date but the contractors are working hard to get things done. Our Friends office will be made smaller and remain manageable for all our needs. For those who feel the need to contact the office use our email: info@friendsofyoho.ca. This works best for now.

         We had a recent event to raise money and were successful with our first on-line auction. This took place March 18-21 with 35 items to bid on. A few items that were donated include Chateau Lake Louise package, pottery by the Velvet Antler, Kicking horse coffee package and a ski lesson with Jessica.  We raised $4000 with bidders from Calgary, Golden and locally. Thank you to all who took part and to those who donated items. We all agree that with COVID-19 this was terrific for those involved and look forward to another one.

         Parks will be opening the VRC in Field this summer. We are happy to be able to open our gift shop again. Both will open to the public May 1 and continue on to October unless we hear differently from Parks.    May hours will be 8-4 due to the road construction and timing for employees to travel back and forth. We have Caleb Chapmen returning for another exciting season in the store. We have stock from last year to sell and things look promising for this.

         We have a newsletter coming out in the next couple months. This will have a great local feel to it with articles about surviving in COVID-19 times. It has been a struggle for many of us and those who have battled through the tough world changes. It will be interesting to see how our gift shop does this summer.

4. Field Fire and Rescue Report 
         Patrick Caïs, Acting Chief, Field Fire and Rescue Department

Members are at 13.  Brad Tataryn left and some new members are not back yet.

Training in-person started again 2 weeks ago.

FFRD had few calls through January and February:

  • Power outage at the end of January following the train derailment.  FFRD was asked by PCA to host sheltering at the community hall
  • Structure fire at Emerald Lake Lodge.  A small heater used to de-ice water pipes under a cabin caught on fire.  It was detected early by the staff and extinguished.
  • Battery fire over three days.

BC Hydro offered a $5,000 grant to FFRD to thank us for our contribution to contain and get over the ESF fire.  To be used to buy equipment.

Dave Mitchell and Associates are going through a needs assessment audit of the fire department.  It has been requested by PCA.  They want to know exactly what the needs of the fire department are.

No word on the new position for Emergency Service Coordinator.  The deadline for application was March 26th.  We do not know the roles and responsibilities of this person.  

Lake Louise FD and Golden FD are now responding to road services.  Their level of service is unknown to FFRD.

FFRD contract with PCA expires on March 31st.  No news regarding the new contract yet.

5. Round Table 

Karla Gaffney reported that she has been in contact with Sally MacDonald about sourcing used generators that could potentially be used as back-up power sources for the community while BC Hydro determines what to do with the damaged Energy Storage Facility (ESF). Thanks for this Karla. The FRAA appreciates all the work people do in the community that makes everyone’s lives better. 

Paulina reported that Truffle Pigs will be closed for two weeks for seasonal maintenance starting April 29, 2021.

Field Recreation Advisory Association Board Meeting March 8, 2021

In Attendance: Sally Watson, Sonya Leenders, Kathryn Cameron, Paulina O’Brien, Heather Galligan

Excused: Greg Dowman

1. Programs

            Health and safety of the community is the FRAA priority, and we will continue to operate by the guidelines and public health orders of the Public Health Officer. There will be changes in the next few months as people receive vaccines. It’s a dynamic situation. The Board will meet monthly to discuss options as changes happen and communicate how those changes affect FRAA operations in 2021. Programs now offered have Covid-19 plans in place; participants are asked to follow protocols. 

Changes to Public Health Order on Gatherings and Events: No change from the most recent order issued on February 10, 2021. Visit the British Columbia Centre for Disease Control website at https://www2.gov.bc.ca/gov/content/health/about-bc-s-health-care-system/office-of-the-provincial-health-officer/current-health-topics/covid-19-novel-coronavirus to read the Public Health Order and also the guidelines issued on February 5, 2021. 

High Intensity Interval Training (HIIT): Continues to be available online with Laura Penner on Tuesday and Thursday evenings. For participation details, please visit the Lake Louise Sport and Recreation Facebook page. 

Low Impact Group Exercise: We are looking at options for a low impact exercise option to offer at the Community Hall. Attendance and protocols would follow those in place for yoga. Stay tuned for details.

Yoga Flow With Julie: Thursday evenings at 7:00 pm at the Community Hall, admission by donation. Please wear a mask as you enter the hall, sanitize your hands (sanitizer is on the table at the entrance or wash your hands in the washroom) and proceed to set up your mat a minimum of 2.5 meters from other participants. You can remove your mask for the yoga session. Please put on your mask again and maintain the 2.5 meters distance recommended as you gather your mat, sanitize your hands, put on your coat and boots and exit the community hall. The hall can safely accommodate 10 participants. Residents from Lake Louise have expressed interest in attending. The Board feels that travelling to attend yoga is not considered essential travel, so we’ll keep it local for now.

Kicking Horse Ski Club: The Virtual Yoho Nordic Challenge was a resounding success! People from Golden and Calgary joined in and contributed $2385 to the club. For a full report and to see some great photos, visit https://www.khsc.ca. Well done Kicking Horse Ski Club!

Skating Rink: There have been some issues with the timer system on the outdoor lights. It appears the system needs to be reset after power outages. We plan to work on some options this summer for next season.

License of Occupation with Parks Canada for School Gym Community Use: The lease surrender between Rocky Mountain School District #6 and Parks Canada for Field Elementary School is officially complete now. The FRAA is working on a Licence of Occupation for the gymnasium. Office renovation/construction scheduled for March 8, 2021 to end of May. Parks Canada says contractor will use gym as a staging area for materials during renovation so not available for community use until the contractor is finished.

2. Community Passes for travel to Golden during Extended Closures in Kicking Horse Canyon Construction Phase 4

            The FRAA has been asked for advice on administering the Community Pass system through Canada Post. 

            The Board recommends that residents who own vehicles be issued their own numbered passes, linked to a vehicle license, similar to Parks Canada Resident Passes, which can be used to book a trip on an online booking app, similar to what skiers use to book their time at the Lake Louise Ski Area, during the limited open periods in an extended closure.
            Our rationale for not using the Post Office or calling Art McLean, at the Ministry of Transportation and Infrastructure (MOTI):
1. The Post Office is only open from 9:30 am to 1:30 pm Monday through Friday, offering a very limited time frame for people to book a pass and pick it up;
2. Extended closures will be in effect 7 days per week, so on two of the days, there is no access to community passes if they are in the Post Office;
3. People who live in Field, work in Lake Louise and go to Golden for services (doctor, dentist, groceries, etc.) will find it difficult to manage appointments that may come up last minute when they leave Field for work early in the morning and return to Field at the end of the work day in late afternoon/early evening;
4. The Post Office already has challenges meeting demands of Post Office Services under Covid-19 operational guidelines. Adding this service could impact Post Office operations and service, their priority;
5. Asking Art to be available 24/7 during extended closures is not a realistic option for him. 

            A specific pass for a specific resident who can book online is much more professional and reliable. Commuters will be issued passes they keep and carry to simplify the process. It makes sense that residents be granted the same level of consideration, with the rider that they book online in advance of their trip.

            MOTI will communicate how the Community Pass system will operate. 

3. St Joseph Project 

            We continue to work with the designer and engineers. The focus of the FRAA is to initiate the Development Permit now that engineered drawings are a reality. Also working on grant applications and fundraising options. The new timeline for construction start is spring 2022.

4. Community Hall Use as Emergency Shelter during Power Outage January 26, 2021

            CP used the hall as an emergency warming and registration centre for people who don’t have a back-up heating system to use when there’s no power for forced air furnaces or baseboard heaters. CP provided blankets, food and bottled water. Eleven people made use of the facility, which was staffed by Field Fire and Rescue members from 3 pm to 11 pm that day. No one needed the facility for overnight accommodation.

            The Board will research how other community facilities are funded for use as emergency shelters.

5. BC Hydro Energy Storage Facility (ESF)

            There was an internal fire in the battery banks on February 16, 2021 . The ESF is out of service until repaired. BC Hydro is working on interim power back-up for the community in the event of a power outage. BC Hydro will communicate with us when they have more information.

            The FRAA is concerned about short-term and long-term energy security for Field. We sent this email to BC Hydro and Parks Canada on March 1, 2021:

“The Field Recreation Advisory Association (FRAA) wants to express to BC Hydro and Parks Canada, on behalf of residents and business owners in Field, BC and Yoho National Park, our desire to address electric power supply security for our community and area.

We understand the challenges of terrain, weather, line repair and maintenance, the present state of the Energy Storage Facility, and the role of CP priorities in keeping the power coming to Field. It’s a huge responsibility. We commend BC Hydro for providing service to the community since the line from Golden to Field was powered in the 1990s.

Looking at an immediate short-term back-up option while the ESF is not available, is it possible to install a diesel generator to power the community during outages to replace the ESF?

In the Ministry of Transportation and Infrastructure meeting with the community on February 25, 2021, we learned that during the Kicking Horse Canyon Project Phase 4, part of the power line will stay above ground and part will go underground. Project managers said they are aware of the sensitive nature of power provision to this area. It appears that section of BC Hydro’s line to Field will remain reliable, however, details about the plan between the contractor and BC Hydro during construction would give residents of Field more information about how there will be guaranteed uninterrupted power during the massive rebuilding of the 4.5 km of highway. 

Parks Canada has held public consultation events in Field to present TransCanada Highway Twinning proposals for review and comment. Given that most power outages in Field have occurred after incidents on the section of the power line installed above-ground along the CP right-of-way, it makes sense to move that line underground along the new highway during the highway twinning project through Yoho National Park when that project proceeds. The FRAA believes that will mitigate the occurrence of most outages in the future and provide a long term solution that allows for much easier access to BC Hydro infrastructure than if the line is left in its present location. This option will also allow for power provision further east to Kicking Horse Campground and Cathedral Mountain Lodge, which operate using diesel generators during their seasons of operation. Have there been any formal discussions between Parks Canada and BC Hydro to include this option in the project?”

6. FRAA Insurance

            Currently, we have three separate policies to cover facilities, programs and director liability. Our insurance provider, Johnston Meier Insurance, has suggested consolidating all three policies into one to address redundancies. Sally and Kathryn had a conference call with Johnston Meier Insurance on March 4, 2021 to answer questions about coverage, programs, state of facilities. The broker indicated we may have options to look at this week. We have renewed two of the three policies and are on month-to-month coverage with the third policy. 

7. Constitution Update

            The FRAA has updated the constitution but hasn’t uploaded the document to the BC Society’s Act website. Given the experience of the pandemic, the plan to work on either a Memorandum of Understanding or Terms of Reference with Parks Canada in 2021, and negotiating a new Contribution Agreement with Parks Canada in 2021, the Board feels we should hold off on registering the updated Constitution until we have digested the impact of the pandemic and signed agreements with Parks Canada. We want everything to dovetail operationally and legally.

8. Financial Report

            To be presented at the Community Update scheduled for March 25, 2021,

9. Contribution Agreement and Memorandum of Understanding or Terms of Reference      

            The Board is making a list of what we would like to see in new agreements with Parks Canada.

10. Next Meetings

Field Utility Board: March 17, 2021

FUB Agenda
1. Quarterly Reports
2. Town Hall Meeting format for March 29, 2021

3. Update on Parks Canada’s requests to LL Fire Department and Golden Fire Department to provide Road Rescue to Yoho National Park

4. TransCanada Highway Twinning through YNP: Do plans include moving the BC Hydro line to underground along the highway?
5. Town Walk About follow-up and Discussion about reinstating an annual walkabout meeting to assess/identify items that need to be addresses
6. Contribution Agreement

7. Memorandum of Understanding/Terms of Reference discussion and goals timeline

Town Hall Meeting: March 29, 2021 


FRAA Report

Treasurer’s Report

Parks Canada Reports

            Townsite Manager 

            Assets Manager

            VE Manager

            Resource Conservation Manager

Friends of Yoho Report

Field Fire and Rescue Report

FRAA Board Meeting: April 12, 2021

Field Recreation Advisory Association Update January 25, 2021

Public Health Order dated January 8, 2021 does not allow public meetings at this time. The Board can meet but no members of the public can attend.

The BC Public Health Officer will update the order on February 8, 2021. Based on the guidelines stated then we will look at options for an in-person and virtual meeting in February.

Superintendent Rick Kubian and Policy Advisor Alex Kolesch have said they would like to attend the next Town Hall Meeting to share information and answer residents’ questions about the information they present. They’re on standby until we can have an in-person public meeting with virtual participation as well that will reach as many residents as possible.

This update presents information that would have been given at the January 25, 2021 Town Hall Meeting. 

1. FRAA Report 

            Kathryn Cameron, President FRAA

Here is what the FRAA Board members have worked on since our last Town Hall Meeting and Annual General Meeting on November 16, 2020:


  • Virtual FRAA Board meetings on November 28, 2020, December 16, 2020 and January 11, 2021. Minutes of all meetings have been circulated to the community email list and are posted on the Village of Field website www.fieldbc.ca
  • Conference Call meeting with Parks Canada Superintendent Rick Kubian December 11, 2020.
  • Conference call Field Utility Board Meeting January 20, 2021


Covid-19 guidelines from the British Columbia Public Health Officer have determined how FRAA programs and facilities operate this winter. We are committed to health and safety of the community and will continue to follow guidelines as they change. 

  • High Intensity Interval Training (HIIT) continues virtually via Lake Louise Sport and Recreation Centre on Tuesday and Thursday evenings with Laura Penner at 7:00 pm. Please visit the LLSRC Facebook page for participation details. If you want to receive reminders, send a text to 250-344-8291 to be added to the contact list.
  • Yoga Flow With Julie on Thursday evenings at 7:00 pm at the Community Hall, admission by donation. Please wear a mask as you enter the hall, sanitize your hands (sanitizer is on the table at the entrance or wash your hands in the washroom) and proceed to set up your mat a minimum of 2.5 meters from other participants. You can remove your mask for the yoga session. Please put on your mask again and maintain the 2.5 meters distance recommended as you gather your mat, sanitize your hands, put on your coat and boots and exit the community hall. The hall can safely accommodate 8 participants. 
  • The Ice Rink is flooded and in use – well done Rink People! The change room remains locked. For night time skaters, the lights are set to be on from around 5 pm to 11 pm. The timers were installed several years ago and may need to be updated or replaced. The FRAA will have an electrician assess them. There are benches outside to use for putting on skates/boots. You can also use the benches and chairs on the Community Hall porch. Please maintain a physical distance of 2.5 meters between yourself and other skaters outside your personal bubble. The change room door is locked from the inside. Entering through the windows for whatever reason is not good; please comply with the guidelines.
  • Kicking Horse Ski Club continues to provide us with wonderful cross-country skiing! Tally-Ho Trail, Kicking Horse Trail, Tree Hugger Trail, Emerald Lake Alluvial Fan and Horse Trails, Emerald Connector and the Yoho Valley Road have all been packed, groomed, track set and skier tracked, and are in great shape. Visit the website www.khsc.ca  for trail reports, membership information and club updates. QR codes are now available at trailheads to make donations and memberships easier for skiers and snowshoers to make payments to the club. E-transfers now enabled to deposit memberships and donation directly to the FRAA account at Columbia Valley Credit Union. Big thanks to the Kicking Horse Ski Club team!

Parks Canada Invoices and Honorarium

All outstanding invoices for public washroom use and Honorarium for 2019/2020 have been paid in full. The new contribution agreement is very specific about itemizing 12 meetings attended by a maximum of 5 FRAA Board members to achieve the annual maximum contribution of $6000. Given the volunteer nature of the FRAA it is doubtful the organization will realize that financial maximum in the duration of the current agreement. Our community is doing so many things that would normally fall in the responsibility/role of municipal jurisdiction that are simply not recognized by Parks Canada management. It’s a conundrum.


Sally filled out the questionnaire on changes to coverage as requested by our insurance provider Johnson Meier Insurance in Golden. The FRAA requested quotes with larger deductibles than are currently in place for our three policies that cover buildings and other assets, programs and director liability. For many years Parks Canada has paid our insurance in lieu of a municipal recreation grant. The FRAA anticipates receiving invoices in the next week, which will be forwarded to Parks Canada for payment.


Townsite Manager Tracey LeBlanc indicated at the Field Utility Board meeting that Field Fire and Rescue have been consulted on the Emergency Service Coordinator position.

Parks Canada has made formal requests for Golden Fire Department and Lake Louise Fire Department to respond to road rescue in Yoho National Park.

St Joseph Project

It’s been an intense three months of work. New conceptual drawings were developed and circulated to the community for public comment – only positive comments in response. Level Engineering was contracted to produce engineered drawings for mechanical and electrical services to the renovation, FRP Engineering was contracted to produce structural engineering drawings and Studio C Architecture was contracted to provide architectural review and guidance. The designer, russell and russell design is reviewing all drawings submitted and coordinating with Studio C. The final report to Columbia Basin Trust for the Community Initiatives and Affected Areas grant to cover costs for engineered drawings was submitted in mid-January. Next steps: Development Permit, tender the project for contractor bids, apply for more grants.

Constitution Update

Tabled for now. To be discussed at next FRAA Board Meeting scheduled for February 8, 2021.

Community Hall 

To meet insurance requirements, we inspect the Community Hall three times a week with a complete walk-through of upstairs and downstairs rooms: Sally on Tuesdays; Kathryn on Thursdays; and, Paulina on Saturdays.


Congratulations to Pavo and Chloe on their engagement! 

Congratulations to Spud on his retirement!

2. Treasurer’s Report 

            Sally Watson, Treasurer FRAA

Files attached to distribution e-mail.

3. Parks Canada Reports 

            Tracey LeBlanc, Townsite Manager

Not available

4. Friends of Yoho

            Brenda Selkirk, Manager

Not available

5. Community Paramedicine, British Columbia Emergency Health Service

            Craig Chapman, Community Paramedic

Not available

6. Field Fire and Rescue Report 
            Patrick Caïs, Acting Chief, Field Fire and Rescue Department

Not available

FRAA Board of Directors Meeting January 11, 2021

1. Programs 

  • HIIT continues virtually via Lake Louise Sport and Recreation Centre on Tuesday and Thursday evenings with Laura Penner at 7:00 pm. Please visit the LLSRC Facebook page for participation details. If you want to receive reminders, send a text to 250-344-8291 to be added to the contact list.
  • Yoga Flow With Julie on Thursday evenings at 7:00 pm at the Community Hall, admission by donation. Please wear a mask as you enter the hall, sanitize your hands (sanitizer is on the table at the entrance or wash your hands in the washroom) and proceed to set up your mat a minimum of 2.5 meters from other participants. You can remove your mask for the yoga session. Please put on your mask again and maintain the 2.5 meters distance recommended as you gather your mat, sanitize your hands, put on your coat and boots and exit the community hall. The hall can safely accommodate 10 participants. Residents from Lake Louise have expressed interest in attending. The Board feels that travelling to attend yoga is not considered essential travel, so we’ll keep it local.
  • The Ice Rink is flooded and in use! Well done Rink People! The change room remains locked. For night time skaters, the lights are set to be on from around 6 pm to 11 pm (it’s tough to get exact times on the timer so the lights may not be on at exactly 6 pm or go off at exactly 11 pm). There are benches outside to use for putting on skates/boots. You can also use the benches and chairs on the Community Hall porch. Please maintain a physical distance of 2.5 meters between yourself and other skaters outside your personal bubble. The change room door is locked from the inside. Entering through the windows for whatever reason is not good; please comply with the guidelines. 
  • Kicking Horse Ski Club www.khsc.ca is amazing! Tally-Ho Trail, Kicking Horse Trail, Tree Hugger Trail, Emerald Lake Alluvial Fan and Horse Trails, and the Yoho Valley Road have all been packed, groomed, trackset and skier tracked, and are in great shape. Right now the focus is on getting the Emerald Connector groomed and trackset. Visit the website for trail reports, membership information and club updates. This just in – QR code available at trailheads to make donations and memberships easier for skiers and snowshoers to make payments to the club.

2. Parks Canada Invoices and Honorarium

Washroom invoices for 2018, 2019 and 2020, plus the Honorarium for 2019/2020 have been accepted and entered for payment by Parks Canada on January 18, 2021. The FRAA will work with Parks Canada on submitting the Honorarium for 2020/2021 by the end of February 2021.

3. Insurance

The FRAA received the annual Notice to Renew from Johnson Meier in Golden, with a questionnaire to complete, indicating any changes in coverage. Sally to work with Johnson Meier to complete the paperwork so invoices can be issued. No change to coverage. FRAA insurance covers buildings and other assets, programs and director liability.


The FRAA advises Parks Canada leadership to include Field Fire and Rescue members in the process to develop the Fire Services Coordinator position to ensure that creating and implementing this position will meet the needs of Field Fire and Rescue. 

5. St. Joseph Project

Engineers are working hard to complete engineered drawings for mechanical, electrical and structural elements of the renovation this week, with architectural review being done throughout the project. We will meet the January 15, 2021 deadline to pay for the work and submit the final report for the Community Initiatives grant. Once we have the engineered drawing in hand, the FRAA will put the project out to tender and continue applying for grants. Talking about potential fundraising options in 2021.

6. FUB Agenda for Meeting on January 20, 2021 

  • Quarterly Reports – Q1 – April, May, June and Q2 – July, August, September 2020 
  • Include FFRD input from members in development of Fire Services Coordinator position
  • License of Occupation for community use of school gym
  • Snow removal and snow storage discussion
  • Who is responsible for locking VRC washrooms when there is a power outage in Field?
  • Initial evaluation of traffic lights at Field intersection 
  • Contribution Agreement

7. Town Hall Meeting Agenda for Meeting on Monday, January 25, 2021

  • Zoom Meeting plus 15 in-person attendance, RSVP
  • FRAA Report
  • Treasurer’s Report
  • Parks Canada Reports
    • Townsites
    • Highways
    • Visitor Experience
    • Resource Conservation
    • Asset

8. Round Table

  • Weekends in Yoho National Park are very busy! Wapta Falls parking lot full with 14 vehicles parked on the highway shoulder on Saturday, January 9, 2021. 
  • Parks Canada has ploughed the Sherbrooke Lake parking lot to accommodate backcountry users in the Great Divide area (Sherbrooke Lake skiers and snow shoers, Wapta Traverse backcountry skiers).
  • Be vigilant and careful. Some businesses are open – follow Public Health Office guidelines and protocols specified by businesses to protect you and staff.

FRAA Board Meeting via Zoom December 16, 2020

In attendance: Sally Watson, Kathryn Cameron, Sonya Leenders

Excused: Paulina O’Brien, Heather Galligan, Greg Dowman

1. St. Joseph’s Project – Grant extension and quotes from structural engineers

            Grant for engineered drawings, architectural approval and geotechnical work was originally due to be completed by December 15, 2020. However, the FRAA revisited the whole concept in June 2020 following consultation with neighbours, which meant new drawings with public consultation before going ahead with engineered drawings. This was completed by November 30, 2020. We have received acceptable quotes for electrical and mechanical drawings, and architectural review through the process and are currently waiting for quotes from two structural engineering firms. The FRAA anticipates receiving the quotes by the end of this week. We applied for an extension and the final grant report is due by January 15, 2021.

2. FFRD 

            In a meeting with Parks Canada on December 11, 2020, the FFRA learned that Parks Canada is pursuing their regional solution approach. 

  • Parks Canada met with the society that administers Lake Louise Fire Department (LLFD), Banff Lake Louise Emergency Services Society (BLLESS) last week, and Parks Canada will ask to enter into a formal agreement for LLFD to respond to road rescue in Yoho National Park between Lake Louise and Field. BLLESS Board to review the request in January 2021. 
  • Parks Canada has sent a formal request to Town Of Golden Chief Administrative Officer to Have Golden Fire Department (GFD) respond to road rescue from Yoho National Park West Gate to Field. 
  • No timeline on when agreements will be signed.
  • Emergency Management British Columbia (EMBC) will reimburse any Fire Department that responds out of their jurisdiction in the province of British Columbia. Responses to road rescue in Yoho National Park by LLFD and GFD will be reimbursed by EMBC. No cost to Parks Canada
  • This is not a stop-gap measure. Parks Canada sees this as a reasonable way to provide a long-term approach to road rescue services in Yoho National Park. Only talking about road rescue service from LLFD and GFD. FFRD will continue to provide structure fire protection services to Field and Yoho National Park. On the question of HazMat response, it is 99% fuel spills and long term clean-up is required, there is seldom short-term containment needed. 
  • FFRD will continue to provide structure fire protection services so no foreseeable impact on insurance in the community. Parks Canada has a strong interest in maintaining FFRD long term.
  • CP Rail is responsible for providing emergency response to CP Rail emergencies.

Rebuttal from FRAA:

  • LLFD has recruitment issues, greater than those experienced by FFRD. LLFD has a minimum 30 minute response time on a highway that covers four weather patterns over the 27 km distance from Lake Louise to Field.
  • GFD is 57 km away, so longer response time on a highway that is approaching the start of a 4-year construction project to twin 4.8 km in Kicking Horse Canyon, with long and short-term closures expected.
  • Risk of Kicking Horse River contamination from hazardous materials/spills.
  • Do these departments have the resources to expand their areas of response?
  • Response time to any road rescue incident is critical. FFRD can respond much faster with a team that is trained and competent.
  • Parks Canada regional solution is downloading the same concerns to two other volunteer fire departments that deal with the same difficult responses. Looking at the timeline and substance of FFRD request to Parks Canada for a full-time Fire Chief it shows that the shared demands of leadership without a Fire Chief were put on the Captains that increased their responsibilities and time commitments. FFRD asked for a position to provide leadership. The proposed Parks Canada regional approach seems to dismantle and sideline a functional organization.
  • FFRD, LLFD and GFD were working on mutual aid agreements so the idea of a regional solution was already substantially in play. With identified areas of jurisdiction for each department, there has been a very functional model. 
  • Parks Canada leadership is not listening to feedback or critique of their “regional solution”. 

3. Kicking Horse Ski Club

            E-transfers to purchase memberships are in place via payments@khsc.ca and they’re working out well. Set up for automatic deposit so not passwords necessary. Ski Club is charting membership list. Conditions improve with each snowfall. For all Kicking Horse Ski Club details, please visit the website at www.khsc.ca. Marilyn is keeping us informed!

4. Programs

HIIT is on Zoom with Lake Louise Sport and Recreation Society. Please visit their Facebook page for details. Classes were free in December; there may be a fee to attend virtually in January.

All the equipment for the gym grant has been purchased and delivered. When the gym can be used as a public space again there will be circuit training and ping pong. Final report for the grant has been submitted and a press release to publicly thank Columbia Basin Trust for support of the program will be sent to The Golden Star.

Public Health Orders have changed and in-person low-impact yoga classes are once again allowed to take place. This means, for lucky us, that Yoga Flow with Julie will start again January 7, 2021. Mark your calendar and dust off your yoga mat. Please wear a mask and use hand sanitizer on entrance to the community hall. Once people are on their mats, in their allocated space, masks can be removed for the yoga session then put back on to exit following the class.

5. Rink Protocols 2020

            Weather has not been our friend this year when considering the ice rink. We’ve had big snowfalls, then warm weather, then more snow . . . and not much good cold weather to get some floods on the rink. Thanks to the rink people who have been clearing the snow, doing some floods, then clearing more snow. It’s a slow process. Once the rink is usable, only ice maintenance people will have access to the change room. Please bring your equipment and take it home; no equipment storage in the change room this winter.

6. Round Table

  • Parks Canada has not paid any invoices submitted in 2020, some of which are for services from 2018. Tracey LeBlanc said the invoice for the Honorarium must be resubmitted following the guidelines outlined in the new Contribution Agreement. Sally is working on it and will also submit invoice for public washroom for 2020.
  • Given the proximity of CP Rail infrastructure and operations to the community of Field, the FRAA feels that sole response by CP to CP emergency situations has the potential to put Field residents in grave danger. 
  • Public Health Guidelines for Christmas gatherings has meant many people may be alone this Christmas. Any word on what’s happening or ideas on how to mitigate?

Meeting adjourned at 8:20 pm.Next FRAA Board Meeting scheduled for January 11, 2020 via Zoom and invitations sent to Board Members. 

Field Recreation Advisory Association Board Meeting November 28, 2020

In attendance: Sally Watson, Paulina O’Brien, Kathryn Cameron

Excused: Sonya Leenders, Heather Galligan, Greg Dowman

1. Set Meeting Dates for December 2020 to November 2021

FRAA Board MeetingsMondays, 7:00 pmField Utility Board MeetingsWednesdays, 10:30 amTown Hall MeetingsMondays, 7:00 pm
November 28, 2020January 20, 2021January 25, 2021
December 14, 2020March 17, 2021March 29, 2021
January 11, 2021 May 19, 2021May 31. 2021
February 8, 2021September 8, 2021September 20, 2021
March 8, 2021 November 15, 2021 (AGM)
April 12, 2021  
May 10, 2021  
June 14, 2021  
August 30, 2021  
October 18, 2021  

            Tonight we met via Skype. Will explore other virtual options. Paulina suggested we try Google Meetings. Seems to be an easier process. All meeting formats will be determined for safest attendance option prior to the meeting, and communicated to participants. Zoom has worked well for Town Hall Meetings, with limited personal attendance.

            Usual events on hold until it’s safe to celebrate together. Nothing scheduled for 2021 yet.

2. Programs

            Programs are suspended until December 7, 2020, and perhaps beyond pending Public Health Orders.

HIIT will go online via ZOOM by Lake Louise Sport and Recreation Society. Go to their Facebook Page for details. The same details will be sent through a separate email to the community email list.

Yoga Flow With Julie: We’re waiting for new guidelines from the Public Health Office to be posted online. Most recent message says the PHO is working on them and will be posted soon.

Ice Rink and Public Health Orders: FRAA to coordinate with volunteers on safest methods to establish and maintain the ice surface, and develop guidelines for ice rink use with or without the change room.

3. St. Joseph Project

            Church plans have been circulated to the community email list and posted on the bulletin board by the Post Office for public consultation. Comments are coming in. Overall positive so far. All comments will be compiled and circulated when email public consultation ends. Great feedback!

Communicating with russell and russell design about completing the items for the Columbia Basin Trust grant by the December 16, 2020 deadline. Also talking to the grant administrator about potential extension to complete the work. 

4. Constitution Update

            Revised constitution will be circulated for formal vote via email the week of December 6, 2020. One task at a time!

5. Field Fire and Rescue Department

            No regional emergency response plan from Parks Canada to date. MP Rob Morrison wants to meet with Field Residents to discuss concerns about the current state of emergency response in Field and Yoho National Park. We are working on a meeting with MP Morrison the week of December 6, 2020. Parks Canada Field Unit Superintendent Rick Kubian will be invited to address Parks Canada’s position. If Rick is not able to attend then, he will be invited to present at the Town Hall Meeting scheduled for January 25, 2020 or an earlier date of his choice. 

Field Recreation Advisory Association supports a full-time Fire Chief for Field Fire and Rescue Department to support and build the department from within. The FRAA sees that Parks Canada’s attitude and actions since July 2019 have not supported this vital group of emergency responders who serve visitors and residents. In our role as advisors to Parks Canada, we strongly suggest that as the organization responsible for emergency response in Yoho National Park, Parks Canada, take immediate steps to support and rebuild Field Fire and Rescue Department by hiring a full-time Fire Chief who can focus completely on the rebuilding process.

6. Kicking Horse Ski Club

Membership information is on the website: https://www.khsc.ca/members-perks/

In fact the website is treasure trove of information! Conditions are superb! www.khsc.ca

Thank you ski club volunteers and trail maintenance personnel.

7. Community Hall Walk-Through Responsibility

To meet insurance requirements, we will inspect the Community Hall three times a week with a complete walk-through of upstairs and downstairs rooms: Sally on Tuesdays; Kathryn on Thursdays; and, Paulina on Saturdays.

8. Round Table

  • Let’s decorate our outdoor spaces for Christmas! And, someone has posted a Snow Man/Person/Being Challenge on the bulletin board. Follow Public Health guidelines and stay safe. 
  • Sally to contact Roger Hostin and find out who is responsible for checking Field VRC to ensure building security when there are power outages.

Kathryn to work on Board member paperwork this week. 

Field Recreation Advisory Association Annual General Meeting and Town Hall Meeting November 16, 2020

In Attendance: Craig Chapman, Ryan Cameron, Jen Coffman, Patrick Cais, Paulina O’Brien, Kathryn Cameron, Sally Watson, Carla Evans, Phoebe Jackson, Tracey LeBlanc, Bonnie Brandt, Andrew Bullock, Pierre Lemire, Wendy Edge

All participants were asked if they are comfortable with recording the meeting. Everyone agreed they were comfortable and said to go ahead.

1. FRAA Report 

            Kathryn Cameron, President FRAA

Two separate reports presented

FRAA Report November 16, 2020: The files the FRAA have worked on since our last Town Hall Meeting on September 28, 2020:

            1. Constitution Update: Final Revised Certificate of Incorporation has been circulated to the community. We need a motion and a vote to adopt the document. Originally the Board planned to do that item of business tonight but we may need to figure out a different way to conduct this item of business. Perhaps a mail-in ballot system will work. Please read the document in the meantime so you are familiar with the definitions and structure of the organization.

            2. Field Fire and Rescue Department: The FRAA has sent a letter of advice to Parks Canada recommending that a full-time Fire Chief be hired immediately to provide local, on-site leadership for emergency response in Yoho National Park, and to retain that position after the regional approach chosen by Parks Canada is clearly mapped out and implemented. In a conference call with Parks Canada this past week, Parks Canada held firm in their position to not hire a Fire Chief, and stated that they are confident their chosen path forward is the best decision. Parks Canada says the Chief Administrative Officer for the Town of Golden has said Golden Fire and Rescue will respond if necessary to road rescue in Yoho National Park.

            3. Programs for the winter that give residents opportunities for fitness and health with guidelines that keep us safe and healthy through the lens of covid-19:

Tabata High Intensity Interval Training (HIIT): Wednesday evenings with Laura Penner at Field School Gym, 6:30 pm to 7:30 pm, maximum eight participants, $12 admission fee; Sunday evenings, group lead, 6:30 pm to 7:30 pm, maximum eight participants, no admission fee. If you want to be on the text communication list, please send your information to fieldraa@gmail.com. It will be passed on to the moderators.

Yoga Flow With Julie: Thursday evenings from 7:00 pm to 8:00 pm at Field Community Hall, fall session until December 17, maximum 15 participants, admission by donation.

  • Breaking Note: At this point, HIIT and Yoga Flow with Julie have been suspended until December 7, 2020 in accordance with BC Public Health Office restrictions put in place on November 19, 2020. 

Kicking Horse Ski Club: Tracks are set on the Yoho Valley Road from Monarch Campground to the switchbacks. Simply beautiful! Kicking Horse Trail is track set to the junction of the short trail to the bridge over the Otterhead River (the ruined and very unsafe bridge over the Otterhead River, don’t go on it). Memberships are coming in. Bridges have been put in place. As the snow level grows, more trails will be groomed. For updates and membership information: www.khsc.ca A big shout out to ski club people for their dedication and hard work.

Ice Rink: Another big shout out to the usual suspects! The core group is working to get the ice surface in place and monitor guidelines regarding distance, mask wearing, hand washing/sanitizing. Rink use guidelines will be posted on-site and circulated via the community email list.

Gym in the Gym: Equipment has been purchased for pick-up at the end of November. Three ping pong tables also purchased and will be delivered when all the pieces are in place. License of Occupation with Parks Canada is in process. Great work Craig.

            4. Events: Generally, this time of year, we’re ramping up for some Christmas fun Field style, preparing for the concert, pot luck supper and Skate With Santa. In 2020 we may go ahead with Skate With Santa but the concert and pot luck are tabled for now. Let’s see how the next year unfolds.

            5. St. Joseph Project: New conceptual plans received late last week. Next step is community consultation. Plans will be sent out via email to residents for review and comment. The FRAA wants to hold a one-day open house event (to be scheduled, stay tuned) for people to provide in-person feedback if they chose to use this option. We are getting quotes for engineered drawings (structural, electrical, mechanical) and architectural review. Then we present everything to the Parks Canada Development Office to start the Building Permit process, and apply for more grants. 

            6. New Traffic Lights at Field Intersection TCH: The lights are operational yet no communication from Parks Canada. Residents are concerned that the 70-kph zone is no longer indicated on the approaches to the intersection. Having the reduced speed zone provides a safer approach. The Prepare To Stop signals are very, very close to the intersection, apparently based on having a 70-kph zone in pace on both approaches.

            7. Milestones/Passages: A great big warm welcome Elizabeth Frankie to 306 Stephen Avenue, a baby girl who has joined Janna, Frank and Josephine on Saturday, November 7, 2020. Congratulations! She likes to be called Frankie!

FRAA Annual Report August 6, 2019 to August 5, 2020: What a year. We’re working together to be safe, stay active and connected, follow direction from the Provincial Health Officer and think about others. Good work everyone. Good work volunteers. Don’t let your guard down.

            For the historical overview, visit our website The Village of Field at www.fieldbc.ca and click on Journal. Minutes of FRAA Board Meetings and Town Hall Meetings are posted there. The website is up to date!

            This is what we did.


  • August 28, 2019: Perennial Plant Exchange and Garden Party
  • December 19, 2019: MCGA – Make the Christmas Concert Great Again
  • December 22, 2019: Skate With Santa and Christmas Pot Luck Supper
  • January 10, 2020: Pond Hockey Tournament hosted by Kurt Devlin
  • January 31 to February 2, 2020: Yoho Blow Days winter festival
  • February 14, 202: Groove Is In The Heart with Elk Run and Riot from Canmore
  • February 15, 2020: Yoho Nordic Challenge
  • April 22, 2020: Earth Day spring litter pick 

Cancelled Events: Early Earth Day, Easter Bunny Hop and Pot Luck Brunch (April 13), Spring Fling (June 7), Canada Day (July 1), Field Summer Music Festival (July 11), 


FRAA Board Meetings – 10 Mondays, 7 pmField Community HallField Utility Board Meetings – 4 Wednesdays, 10:30 am Field Admin BoardroomTown Hall Meetings – 6 Mondays, 7 pm Field Community Hall
September 9, 2019September 18, 2019September 30, 2019
October 22, 2019November 6, 2019November 4, 2019
November 25, 2019February 27, 2020January 20, 2020
January 6, 2020June 16, 2020March 9, 2020
February 17, 2020 May 11, 2020 (paper report)
April 6, 2020 June 22, 2020 (paper report)
May 5, 2020  
May 11, 2020  
June 1, 2020  
July 20, 2020  


  • Shake It Up With Paulina: August and September 2019
  • Tabata High Intensity Interval Training (HIIT): August 2019 through to March 13, 2020, resumed June 2020, outdoors through August 2020
  • Yoga with Mardi Elliott: November 7 2019 through to April 2, 2020
  • Yoga Flow With Julie: June 11 to July 2, 2020, summer hiatus

Keeping it Going

            October/November/December 2019: CP Rail installs a third track at the crossing with controlled crossing mechanisms: arms, lights, bells. It takes until summer 2020 to finish roadwork at the crossing. Ongoing equipment malfunctions, and engineer errors parking trains too close to the sensors meant that more people chose to exit Field by the back road. People also experience long delays at the crossing when entering Field, or simply drive around the crossing arms. Not that safe.

            October 7, 2019: FFRD initiates talks with Parks Canada on sustainability of the department, and request a full-time paid Fire Chief position to give stability and long-term viability to emergency response in Yoho National Park. Field Unit Superintendent says Field Fire and Rescue will continue to operate as a volunteer Fire Department with all positions as Paid On Call (POC), no paid full-time Fire Chief.

            October/ November 2019: The hot water tank at the Community Hall fails, flooding the storage room, causing major mould infection in the storage room. Miles replaces the hot water tank, Next Gen Cleaners from Golden mitigates for mould, Flint paints KILZ on all surfaces in the storage room to kill any remaining spoors; major clean-out of stuff contaminated by mould. Register and license trailer and skidoo in name of FRAA.

            November 2019: Renew Community Hall Lease with CP for five year term, effective November 1, 2019. 

            November 4, 2019: AGM. Six Board members. We have quorum (three).

            January 2020: Insurance renewal with Johnston Meier, Golden BC. Information updated. First meeting held with Helen Irwin to discuss the Basic Impact Assessment of St. Joseph Project for Development Permit. First discussions surface about new virus spreading in China. 

            February 2020: Meet with Parks Canada to discuss: role of volunteers in Yoho National Park; support for strong and viable Field Fire and Rescue; emergency plan update for Field and Yoho NP; visitor support by opening Field VRC in winter; community access with better snow removal in townsite; Parks Canada’s vision for Field and Yoho NP over next 10 years.

            March 2020: On Deck public consultation by Columbia Shuswap Regional District on Aquatic Centre for Golden. Provincial lockdown initiated to break and compress the spread of Covid-19. Programs and events hosted by FRAA suspended until it’s safe.

            April 2020: Basic Impact Assessment of St. Joseph Project complete and sent to russell and russell design in Canmore for Development Permit file. Contribution agreement signed with Parks Canada on April 6, 2020 to set out conditions for Honorarium. Observations by residents and visitors that there is a substantial increase in litter throughout the community and Yoho NP, attributed to the pandemic; people seem unmotivated to open bins to dispose of their garbage.

            June 2020: Consultant audit of Field Fire and Rescue starts early June with report expected by end of September. St. Joseph Project team meets with residents to discuss impacts of conceptual design for the church renovation. FRAA goes back to the drawing board for a smaller project. Programs start again under guidelines specified by Provincial Health Officer. Businesses, accommodations, Parks Canada facilities open again under modified operations, all guided by the Provincial Health Officer with emphasis on personal and community safety. CP does not renew lease for Fireweed Hostel; hostel closes June 29, 2020.

            July 2020: Starts out cool and wet then summer descends with a heat wave! The pond is busy and wonderful. We all miss Canada Day celebrations. New wording from Government of Canada on Contribution Agreements means revisiting the agreement signed in April to meet new guidelines. Received new agreement late July, signed and returned August 13, 2020.

To wrap up this annual report: Field has followed health guidelines to avoid Covid-19 infections. We live in a community where people have been able to be outside, enjoy small and distanced visits with friends and neighbours, work and live. Thanks to everyone for the monumental contributions to safety, health and well-being in our community. Keep up the conscious efforts, on every front.

2. Treasurer’s Report 

            Sally Watson, Treasurer FRAA

 November statements and the Annual Financial Report were presented and will be attached to the minutes when sent out by e-mail.

Motion by Paulina, seconded by Kathryn to accept the November statements as presented. Carried.

Motion by Kathryn, seconded by Paulina to accept the Annual Financial Report as presented.

3. Parks Canada Reports 

            Tracey LeBlanc, Townsite Manager

Reporting for Parks Canada Departments that submitted information.

Currently in isolation and working from home due to potential covid-19 exposure. Infections in Lake Louise and Banff have led to increased restrictions. Critical services for water, wastewater, highway and road maintenance will continue. Some washroom facilities in low use areas may be closed. Townsite Office at Yoho Admin will be staffed on Tuesdays; Townsite Office in Lake Louise will be staffed on Mondays. Parks Canada has communicated to residents of Lake Louise and will send the same information on to residents of Field, as requested by FRAA, recognizing that many Field residents work in Lake Louise.

Travis Wert, Assets Manager: Parks Canada has contracted Associated Engineering to assess what needs to be done to mitigate water saturation above 2nd Avenue. Part of the dewatering project on Mount Dennis. It seems that the issues on 2nd Avenue are the result of decommissioning the reservoir that served as a collection point for water for CP’s water tower. There are three plus old water lines that were simply cut off above the reservoir, so don’t deliver water to the reservoir but still direct water into the ground above the reservoir. Question raised about responsibility of CP if it was their reservoir and water pipes that were abandoned, Tracey to find answer.

Question posed to Tracey about role of Development Office in CP planned accommodation facility to replace two historic log buildings and one residence adjacent to CP’s Field Resthouse. Tracey said it is unclear if Parks Canada has authority over CP land, and in the past in Banff, CP has not been required to go through the Development Office. It’s a larger question with national implications being examined by Parks Canada. Tracey suggested that a meeting with CP Vice President Mike Lovecchio may give answers. FRAA is in contact with him and will schedule a meeting as soon as possible. He has indicated the demolition of the structures to be replaced will happen in December.

Deb Jonnason has taken over Townsite Office duties from Helena Waddock, who is now working in the Realty Office.

Concerns expressed about the 70 kph zone approach to the traffic lights at Field intersection will be discussed with Mike Vanderveen. Question asked: How will the traffic lights be powered if there’s an outage in Field? Is there a back-up system in place? Tracey to ask Mike Vanderveen to talk to the engineers and provide answers. Also noted that Parks Canad needs to inform BC Transportation that the webcam on Field VRC stopped transmitting images in early November. Camera images are an important component in providing current conditions on the TransCanada Highway through Yoho National Park.

Parks Canada and the FRAA will start to work in the near future on a formal agreement that defines out relationship.

4. Field Fire and Rescue Report 
            Patrick Caïs, Acting Chief, Field Fire and Rescue Department

  1. Call Outs –

None in October and November

  • Members – Sitting at 15 members.  No new members.
  • New and Planned Purchases
    • New purchases

New hydraulic pump for the hydraulic tools.  Ordered in September and received in October.

  • Planned purchases

New Helmets, new rescue 2

  • Completed Training 

No CSRD training this fall.

  • Upcoming Training

In house training for the winter.

  • Apparatus
    • Engine 1 (all good) 
    • Rescue 1 (all good)  
    • Rescue 2 (major repaired for a week in October)
  • AGM

Happened in October 27th.  Patrick Cais considered resigning from his position and then took a week to reconsider his decision.

Pauline has been reconducted as president of our association.

Sophie has been reconducted as secretary.

Patrick has been reconducted as board member.

Still no Fire chief.

  • Full time Fire Chief
    • FFRD decided to renew its actual contract with PCA at its AGM.  The contract is valid until March 31st 2021 and covers fire services in Yoho National Park (vehicle fire is excluded).
    • FFRD declined to respond on the highway because it considered that it did not have the operational support from PCA.
    • No new information from PCA.

5. Election of Officers by Acclamation

Sally Watson, Paulina O’Brien, Greg Dowman and Kathryn Cameron have all said they will continue as Board members of the Field Recreation Advisory Association (FRAA), Sonya Leenders is still considering her position. Heather Galligan has said she will join the Board. All paperwork will be completed this week.

Although we have a smaller Board of Directors there are many people who volunteer to support the programs, projects and facilities the FRAA. Thank you to everyone who contributes. In a community of around 130 people, volunteers with Field Fire and Rescue, Kicking Horse Ski Club, Friends of Yoho and Field Recreation Advisory Association (FRAA) do so much to make our lives meaningful. The FRAA feels very fortunate to receive the support and help people give.

Question from the floor: Does the old Board have to concede for the new Board to take office? 

Great way to end the session.

Meeting adjourned at 8:20 pm.

Field Recreation Advisory Association Board Meeting October 19, 2020

In Attendance: Sally Watson, Kathryn Cameron, Paulina O’Brien (virtual attendance)

Excused: Sonya Leenders, Greg Dowman, Flint Palmer

1. Meetings

Field Utility Board (FUB) Meeting scheduled for November 4, 2020.

Agenda Items from FRAA:

  • 2nd Quarter reports
  • Fire Protection for Field Townsite and Yoho National Park
  • Circulate Snow Removal map and Best Practises digitally to residents
  • CP Staff Accommodation Plan to replace three residences with a new facility
  • Report on Mt. Dennis de-watering project 

Annual General Meeting scheduled for November 16, 2020, 7 pm at Field Community Hall. We’ll use the same format used for the Town Hall Meeting on September 28, 2020: up to 28 people in person in the Community Hall, and, via Zoom for people who want to attend virtually.  It worked quite well for the September meeting. Nomination papers are at the Post Office. Please put your name forward!

2. Programs

HIIT (High Intensity Interval Training) at Field School Gym: self-lead on Sunday evenings from 6:30 pm to 7:30 pm, no admission fee; and on Wednesday evenings with Laura Penner, $12 Admission fee. Cleaning protocols after each use to be developed.

Yoga Flow with Julie starts on Thursday, November 5, 2020 at 7:00 pm at Field Community Hall. Admission by donation. Please bring your own mat and props. If you don’t have the equipment you can sign out what you need for the duration of the program. Cleaning protocols after each use to be developed.

Ice Rink: How can we operate this winter under COVID-19 guidelines? The FRAA needs a rink champion to oversee the program. Here’s what we discussed:

  • Hand washing/hand sanitizer on entry to the change room
  • Bring your own equipment, and take it home with you. All equipment on site will be boxed up and put in the storage room.
  • Physical distance of 2 meters on the ice and in the change room when interacting with people outside your personal bubble
  • Maximum 10 people in change room to warm up. Masks recommended when indoors
  • Alcohol consumption on site is prohibited. Please police yourself and comply. When people drink, their inhibitions are suppressed and commitments to follow health guidelines tend to disappear. 
  • Clean and disinfect washrooms daily
  • Designated Kubota operators

Feedback, suggestions welcome.

Kid’s Room: In really good shape. Clearly getting use, care and attention. Thank you parents and kids.

COVID-19 Update for Community: Last update was posted July 22, 2020. FRAA will review current Provincial guidelines, and update our community guidelines.

Potential Hall Rental – FFRD use of Community Hall for Annual Emergency Services Christmas Supper: Community Hall provides large space that may be safer than restaurant option. FRAA to get more information about potential number of people who will attend, and food service plan. We will research and may submit the plan to Interior Health for guidance. Hall rental guidelines apply.

3. Certificate of Incorporation – Update:

Definition Member: The FRAA amalgamated two definitions (“voter” and “qualified voter” in the By Laws, Part 1.1.f. to read: 

1.1.f. “member” or “qualified voter” means a person 19 years of age who has resided within the geographic area of Yoho National Park for not less than one year.

Change to be made and updated document circulated with minutes for discussion at the AGM.

Quorum: Discussion regarding questions about Part 4.16.1: “A quorum is three directors present or such greater numbers as the directors may determine at a general meeting.” and Part 6.29.2. “The directors from time to time fix the quorum necessary for the transaction of business and unless so fixed the quorum shall be a majority of the directors then in office.” This may seem contradictory. The Board feels that it is a way to allow decisions to deal with specific situations that require immediate action. The FRAA has a long history of managing the programs and assets of the organization through communication and consultation with the community. It’s a two way street. The FRAA welcomes advice and guidance that keeps our operations legal, proper and without personal gain.

Borrowing: Discussion about Part 8 – Borrowing refers to borrowing money for operations of the organization. At no time will individual Directors be allowed to personally borrow funds from the FRAA. The FRAA does have a policy that residents and local organizations/businesses may borrow tables, chairs, and/or kitchen equipment on a per request basis for dinners or events. Each request is considered on risk to assets.

4. Columbia Shuswap Regional District (CSRD) Grant In Aid

The FRAA received Grant In Aid funds of $1260 to subsidize participation in HIIT and Yoga over the last year. We have used all the grant money. A report to CSRD is in process.

5. St. Joseph Project

The FRAA anticipates receiving revised conceptual plans from Alasdair for review very soon. Then, community consultation: first, send the narrative and plans to residents by email with one week to respond, and; second, hold a one-day open house for further comment and discussion. Following community review the conceptual plan will be complete and sent to the Development Office for review and then on to engineered drawings and architectural review. It’s on a tight timeline to meet the December 16, 2020 deadline to spend grant money from the Columbia Basin Trust Community Initiatives Program.

6. Gym Facility at Field Elementary School

Equipment purchase has started. The FRAA will work on a License of Occupation with Parks Canada to sign when the lease surrender for the lot and building from Rocky Mountain School District process is complete.

7. Kicking Horse Ski Club – Operations 2020/21

  • Marilyn is training volunteers to oversee membership and communications. 
  • Michael Furfaro and Dave Allen have cleared 97 trees from the Emerald Connector. 
  • Joe will continue to clear trees and track set trails this winter.
  • Insurance on the skidoo trailer has been renewed for the season.
  • Memberships are starting to come in. Sally to set up e-transfers as payment method.

8. Round Table

Diane Tammen, BC Hydro Community Relations Manager for East Kootenay retires on October 27, 2020. Sally MacDonald will take on the role following Diane’s retirement. Sally’s email address is: sally.macdonald@bchydro.com

Parks Canada payments for the Contribution Agreement and use of the public washroom facility for 2018 and 2019 have not been received.