Featured Image - Minutes

FRAA Regular Board Meeting February 20, 2017

FIELD RECREATION & ADVISORY ASSOCIATION (FRAA)
REGULAR MEETING
February 20, 2017 @ 7:00 pm

IN ATTENDANCE: Kathryn Cameron, Chair; Claudia Harding, Co-Chair; Krista Callen, Secretary; Sophie Cais, Member; Christine Lynn, Member; Karen Schmidt, Member

REGRETS: Sally Watson, Treasurer; Katherine MacNeill, Member; Desneige Meyer, Member; Michael LeGrice, Member; Caitlin Cameron, Member; Jen Coffman, Member

1. EVENTS
YOHO BLOW RECAP
Kathryn has a file for events this year and will compile a report for next year’s organizers. Action: Kathryn

The increased number of teams for Bocce Tournament worked well (14 teams). Hockey should be at night only next year, to maximize participation. Having DJ to cover live band’s breaks at the Dance worked out well. Most popular events were bocce and hockey. Next year we will drop interpretive skate due to lack of participation.

Minute-to-Win-It it seemed to go well, the little kids especially enjoyed it. Maybe next year a Games Night could be scheduled for the Friday? Could ask to move foosball table to Hall? Perhaps a Crib Tournament? This is the initial Meet & Greet to kick of the Festival. People can come to the hall, participate in Games, have drinks, watch hockey.

Kids games not as much of a success due to extreme cold temperatures. They enjoyed video games but maybe the hours should be limited so kids actually play outside. Kids really enjoyed Heritage Relay!

Door prizes were given out at Potluck. Majority of thank you letters for donations have been sent out, remaining will be delivered in the next week.

KICKING HORSE SKI CLUB – 30TH ANNIVERSARY CELEBRATION RECAP
February 16, 2017
Although it was warm/started with pouring rain, conditions were amazing. Two weeks prior there were concerns about registry, but 130 ended up attending dinner!

SOCIETIES UPDATE WORKSHOP
February 23, 2017
Workshop being held on Thursday night in Golden @ 7 pm, College of the Rockies. Action: Kathryn and Desneige will attend, gather information, and share with other interested parties.

EASTER BRUNCH & BUNNY HOP
April 17, 2017
Kat will take the lead on this event. There will be a Potluck Brunch. (FRAA cooks ham, bar is not open.) Action: Kat

SPRING FLING DANCE
May 28, 2017
Will need liquor license, request Flint to DJ, plans to decorate the Hall. We need a champion for this event, as well as a Spring Fling Committee. This event is a welcome to the summer staff. Action: FRAA

CANADA DAY – 150TH ANNIVERSARY
July 1, 2017
TENTATIVE SCHEDULE:

MORNING – Pancake Breakfast, Parade, Animals of Yoho Costume Contest (dress up as your favourite Yoho critter!), Water Fight, Balloon Pick-Up Contest. Would be great if local businesses would enter floats this year (Lake O’Hara Lodge, Emerald, Cathedral, etc.) Deadline for Water Balloon Pick-Up will be extended to maximize participation (deadline 6 pm on July 2nd, contest open to everyone.)

AFTERNOON – BBQ at the Pond, judging/eating Cake Contest entries, Heritage Canoe Relay, Summer Bocce Tournament.

EVENING – Dance

Send out a call for interest re: Canada Day celebrations. Kathryn will request use of Parks’ giant inflatable beaver. Karen will research license possibilities for band/dance, beer garden, and bonfire. Donations to be requested for contest prizes. Canada Day fund contains $249 is funds required to supplement prizes. Action: Kathryn, Karen, FRAA

2. COMMUNITY HALL – SPRING CLEANING, ORGANIZATION & REPAIRS
Clean-Up Night to be held at Hall on March 16th (7:30 pm start time). Hall will be fully cleaned, storage room will be dismantled, organized, inventoried. Members of Community invited/encouraged to attend. Action: FRAA & community

Note to be left on chalkboard downstairs reminding those using rink/change room to pick up trash/cigarette butts.

3. COMMUNITY HALL – NEW STOVE
To purchase a commercial-grade stove, renovations would have to be made to vents. Total cost would be over $20,000. Two good-quality propane stoves would work well, at a significantly lower cost. Do not have the demand for commercial grade stove. Can move forward on this right away. Action: Sally

4. CATHOLIC CHURCH
Catholic Diocese in the process of turning Catholic Church over to Community. Craig Chapman will ask for clarification. Action: Craig

5. CENSUS RESULTS FOR FIELD
Census results have come in for Village of Field. In 2016, population was 230. This contrasts with a population of 169 residents in 2011. The increase is likely due to inclusion of Emerald Lake Lodge Staff Residence on recent census.

6. COMMUNITY PARAMEDIC POSITION
Craig Chapman is appointed to a new position as Community Paramedic (2 days per week.) More information to follow.

7. MEDIATION
Mediation meeting between FRAA and Parks is scheduled for March 3rd from
1-3 pm at Parks Administrative Building in Field. Sally, Kathryn, Barbara McNeil (Mediator), Helene Cassista, Rick Kubian, Ellen Francis to attend.

8. UPCOMING RENTALS
No upcoming rentals prior to March.

9. FIELD UTILITY BOARD AGENDA – MARCH 1, 2017

FIELD UTILITY BOARD AGENDA – Kathryn and Sally to attend
1. QUARTERLY REPORTS – 2015/16 Q4 (January, February, March), 2016/17 Q1 (April, May, June), Q2 (July, August, September), Q3 (October, November, December)
2. HIGHWAY TWINNING – Date for Community of Field Open House
3. FIELD COMMUNITY PLAN REVIEW – Update on process
4. CATHOLIC CHURCH – Status update
5. SPRING BIN – Status update
6. AED – Only maintenance unit would require is regular battery check. Cost approximately $1500, needs to be placed in a central location such as Truffle Pigs. Due to length of time emergency response will take, suggest AED be available at Visitor Centre.
7. FIRE HYDRANTS – Hydrants have not been shoveled. When plough clears road, hydrants are covered. Timely process to shovel when responding to a call.
8. MUNICIPAL SERVICES – Comments/issues re: road concerns, municipal/town site operations should be directed to Helene Cassista.
9. POST OFFICE ACCESS – Much better response re: keeping road clear for postal truck, or at very least providing information when this is not possible.
10. SPRING CLEAN-UP – Request date for cleanup, plan garage sale at Hall around this date (possibly May 27)

10. TOWN HALL MEETING AGENDA – MARCH 13, 2017

Next Town Hall Meeting is on March 13 @ 7 pm. All residents of Field are encouraged to attend!

TOWN HALL MEETING AGENDA

1. FRAA Report
2. Treasurer’s Report
3. RCMP Report
4. Parks Canada Reports
a) Town site Manager
b) Visitor Experience
c) Resource Conservation
d) Highway Service Centre
5. Friends of Yoho
6. Field Fire & Rescue Department
7. Round Table

11. ROUND TABLE

POPCORN & PIZZA NIGHT
Popcorn & Pizza Night set this upcoming Friday, Feb 24 for kids. Action: Sophie and Claudia

LINDA LAFLEUR/COLUMBIA BASIN TRUST
Monday, February 27th @ Community Hall
Linda Lafleur from the Columbia Basin Trust will be here next Monday. Anyone may attend. Action: Kathryn and Craig

COLUMBIA BASIN TRUST NOT FOR PROFIT ADVISOR
Kathryn has requested assistance re: updates to Constitution. (It was recently discovered that Annual Reports for 2015/16 were not on record. Due to a rate increase, correct amount had not submitted. Due to this oversight, we were not in compliance since 2014. This has been since been rectified.) Action: Kathryn

WELLNESS IN THE COMMUNITY
Would there be a Community interest if fitness classes could be made available?

VOLUNTEER APPRECIATION NIGHT
Volunteer Appreciation Night is tentatively set for Monday, March 20 @ High Rollers Bowling Lanes in Banff. Details to follow. Action: Kathryn, Krista

KEYS TO COMMUNITY HALL
More keys need to be made/distributed. There was an issue with Hall access during Yoho Blow. Action: Kathryn